Temporary staffing payroll consultancy services

Temporary staffing payroll consultancy services

Establishment of a framework agreement to provide temporary worker direct engagement and payment services. This will involve developing bespoke processes and technology to allow NHS organisations to liaise directly with temporary workers whilst also retaining introductory services of third party temporary worker agencies.

UK-Chester: Tax consultancy services

2012/S 248-411204

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
For the attention of: Richard Burgess
CH2 1UL Chester
UNITED KINGDOM
Telephone: +44 1244365143
E-mail: richard.burgess@nhs.net

Internet address(es):

General address of the contracting authority: www.coch.nhs.uk

Address of the buyer profile: NA
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Temporary staffing payroll consultancy services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 8
Justification for a framework agreement, the duration of which exceeds four years: It is envisaged that the successful organisation appointed to this framework will require significant investment into systems and processes, therefore it is felt a 4 year framework would be inadequate to see a sufficient return on investment.

II.1.5)Short description of the contract or purchase(s)
Establishment of a framework agreement to provide temporary worker direct engagement and payment services. This will involve developing bespoke processes and technology to allow NHS organisations to liaise directly with temporary workers whilst also retaining introductory services of third party temporary worker agencies.
II.1.6)Common procurement vocabulary (CPV)

79221000, 79620000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The establishment of this framework envisages to seek an organisation to work in partnership with NHS authorities to provide a temporary staffing advisory and payroll advisory function. As such the successful organisation can not supply temporary workers but will work in partnership with temporary staff, temporary staffing agencies and NHS authorities to manage the working relationships between all parties and ultimately enable direct payments to be made from NHS authorities and the temporary worker through appropriate and developed systems. In addition to ‘temporary workers’ it is envisaged the successful organisation is able to also engage with limited companies, sole traders, umbrella companies as well as PAYE individuals.
It is envisaged this framework will be awarded for a period of 4 years from the date of award. The successful organisation will then be encouraged to engage NHS Authorities with regards to their own individual call off requirements within the terms laid down in the Invitation to Tender and Framework award.
Estimated value excluding VAT:
Range: between 1 000 000 and 500 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial stability may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a separate legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates’ economic and financial capacity will be assessed on the basis of information provided in response to the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates’ technical capacity will be assessed on the basis of information provided in response to the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed witin the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
F/001/HR/12/RB
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
This is a voluntary publication in respect of a requirement for Part B services as defined by the Public Contract Regulations 2006, and subject to the Regulations only to the extent specified by Regulation 5 thereof.
he Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement
The Countess of Chester Hospital NHS Foundation Trust wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
All NHS Bodies in the United Kingdom including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, Clinical Commissioning Groups (CCG), NHS Trusts including as listed and maintained on the following URLs:
http://www.dh.gov.uk/health/category/arms-length-bodies http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.general-practitioners-uk.co.uk

http://www.monitor-nhsft.gov.uk/about-nhs-foundation-trusts/nhs-foundation-trust-directory?letter=AllFT

It is envisaged that contract call offs will be agreed locally with an awarding authority operating within the Framework Agreement. These can be for between one year and eight years in length. Contract periods cannot be let beyond the expiry of this Framework agreement. Values will be dependent on the number of organisations engaged and be based on their current temporary staff expenditure. However an estimation on the median Trust would be GBP 100 000 per annum.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.12.2012

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