Tender for Arboriculture Services Hampshire

Tender for Arboriculture Services Hampshire

Aster Property Limited is tendering the provision of its Arboriculture Surveys and Works and invites tenders from suitably qualified organisations.

United Kingdom-Devizes: Tree pruning

2015/S 012-017428

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aster Property Limited
Sarsen Court, Horton Avenue, Cannings Hill
For the attention of: Arboriculture Administrator
SN10 2AZ Devizes
UNITED KINGDOM
Telephone: +44 1749830753
E-mail: arbtender@asterproperty.co.uk

Internet address(es):

General address of the contracting authority: http://www.asterproperty.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Aster Property Limited
Testway House, Greenwich Way
For the attention of: Arboriculture Administrator
SP10 4BF Andover
UNITED KINGDOM
Telephone: +44 1749830753
E-mail: arbtender@asterproperty.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Arboriculture Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South and South West of England.
NUTS code UKK,UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Aster Property Limited is tendering the provision of its Arboriculture Surveys and Works and invites tenders from suitably qualified organisations.
The Arboriculture tendering exercise is to procure the operational delivery of surveying and works services to achieve the objectives as set out in the tree strategy.

II.1.6)Common procurement vocabulary (CPV)

77341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Arboriculture tendering exercise is to procure the operational delivery of surveying and works services to achieve the objectives as set out in the tree strategy, in summary:
All regions receiving an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All works to be undertaken by competent contractors adhering to the latest industry best practise
Ensure provision of a responsive tree survey/works services both during normal working hours and out-of hours.
The Lots are as following:
— Hampshire 1 surveys,
— Wiltshire 2 surveys,
— Somerset 3 surveys,
— Dorset 4 surveys,
— Hampshire 5 works,
— Wiltshire 6 works,
— Somerset 7 works,
— Dorset 8 works.
Any contract resulting from this procurement may be extended beyond the initial 3 years up to 2 to times, each extension being for a 1 year period. Any such extensions would be subject to satisfactory performance and the agreement of both parties.
The pairing up of the lots such as Works and Surveys in geographical location is not allowed.
Estimated value excluding VAT:
Range: between 612 000 and 1 285 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Any contract resulting from this procurement may be extended beyond the initial 3 years up to 2 to times, each extension being for a 1 year period. Any such extensions would be subject to satisfactory performance and the agreement of both parties.
The pairing up of the lots such as Works and Surveys in geographical location is not allowed.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 Arboriculture Surveys — Hampshire

1)Short description

For the Hampshire Region and counties to the South-west
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 67 000 and 145 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Initial 3 year period with a possibility of 2 further extensions of 1 year each.

Lot No: 2Lot title: Lot 2 Wiltshire Surveys

1)Short description

For the Wiltshire
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

For the Wiltshire
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.
Estimated value excluding VAT:
Range: between 67 000 and 145 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

WIltshire
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.

Lot No: 3Lot title: Lot 3 Somerset Surveys

1)Short description

Somerset
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

For Somerset
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.
Estimated value excluding VAT:
Range: between 13 000 and 26 500 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Lot 4 Dorset Surveys

1)Short description

Dorset Surveys
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

Dorset
The Arboriculture tendering exercise is to procure the operational delivery of surveying services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis.

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All surveying to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree surveying services both during normal working hours and out-of hours.
Estimated value excluding VAT:
Range: between 54 500 and 108 000 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Lot 5 Hampshire — Works

1)Short description

For the Hampshire Region and counties to the South west
The Arboriculture tendering exercise is to procure the operational delivery of works services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis and subsequent potential works ordered to address findings

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All works to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree works service both during normal working hours and out-of hour and where necessary in exceptional circumstances of tenanted gardens, identified as a humanitarian clause covered in the Arb strategy.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 137 000 and 294 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Lot 6 Wiltshire — Works

1)Short description

The Arboriculture tendering exercise is to procure the operational delivery of works services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis and subsequent potential works ordered to address findings

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All works to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree works service both during normal working hours and out-of hour and where necessary in exceptional circumstances of tenanted gardens, identified as a humanitarian clause covered in the Arb strategy.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 137 000 and 294 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Lot 7 Somerset — Works

1)Short description

The Arboriculture tendering exercise is to procure the operational delivery of works services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis and subsequent potential works ordered to address findings

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All works to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree works service both during normal working hours and out-of hour and where necessary in exceptional circumstances of tenanted gardens, identified as a humanitarian clause covered in the Arb strategy.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 26 000 and 53 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Lot 8 Dorset — Works

1)Short description

The Arboriculture tendering exercise is to procure the operational delivery of works services to achieve the objectives as set out in the tree strategy, in summary:
All regions will receive an ‘informal’ survey on 100 % of the stock to identify trees of immediate high risk on an annual basis and subsequent potential works ordered to address findings

A detailed visual tree assessment on a 5th of the tree stock annually, (each region is split into 5 zones), to identify necessary planned maintenance works.

All works to be undertaken by competent contractors adhering to the latest industry best practise.
Ensure provision of a responsive tree works service both during normal working hours and out-of hour and where necessary in exceptional circumstances of tenanted gardens, identified as a humanitarian clause covered in the Arb strategy.

2)Common procurement vocabulary (CPV)

77341000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 110 500 and 219 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any deposits, bonds or guarantees required by the Contracting Authority will be set out in the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of Economic Operators may be required to form a single legal entity for the Contracting Authority to contract with. Economic Operators forming a consortium will be expected to have joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the Tender Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete the Contracting Authority’s pre-qualification questionnaire (‘PQQ’) which can be obtained from the contract point in section I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Article 47 of Directive 2004/18/EC and Regulation 24 Public Contracts Regulations 2006. These requirements are set out in the PQQ referred to in III.2.1) above, which can be obtained from the address in Section I.1.
Minimum level(s) of standards possibly required: These are set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Article 48 of Directive 2004/18/EC and Regulation 25 Public Contracts Regulation 2006. These requirements are set out in the PQQ referred to in III.2.1) above, which can obtained from the address in Section I.1.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: These are set out in the PQQ, see section III.2 above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PQQ TEN0161/14AP

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.1.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All expressions of interest and requests for the PQQ must be made by emailing the contact point in Section I.1 quoting reference ‘PQQ TEN0161/14AP’ is 26.1.2015 at 13:00.
All enquiries relating to the PQQ or the pre-qualification process generally shall also be made via email to the contact point in Section I.1. Requests for further information or clarification of the PQQ documentation or the pre-qualification process is 5.2.2015, must be received no later than 16:00 (BST) on 5.2.2015. It will not be possible to respond to any enquiries received after that date and time.
The Contracting Authority reserves the right to withdraw from this procurement procedure at any-time without awarding a contract. Economic Operators shall be responsible for the costs and expenses they incur as a result of participating in this procurement process. The Authority and or its advisors shall not be liable for and will not pay any costs in respect of the preparation of any pre-qualification or subsequent tender submission of any applicant or bidder whether they are successful or unsuccessful. This shall equally apply in the event that the procurement process is postponed, cancelled or abandoned by the Contracting Authority at any stage and for whatever reason. Economic Operators shall be deemed to have unequivocally accepted this as a condition precedent to participation in this procurement process.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for the aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months or in the case of an ineffectiveness claim within 30 days subject to notification of the conclusion of the contract). Where a contract has not been entered into the Contracting Authority is obliged to suspend the contract-making and the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may award damages and order the ineffectiveness of the contract or alternative subject to the time limits mentioned above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.1.2015

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