Tender for Architect-Led Design Team

Tender for Architect-Led Design Team

This tendering exercise is for the recruitment of an architect-led design team, consisting of: civil/structural engineer, mechanical and electrical engineer, landscape architect and acoustical engineer.

United Kingdom-Newcastle upon Tyne: Architectural and related services

2014/S 157-283021

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Newcastle upon Tyne
King’s Gate
Contact point(s): https://www.ncl-tenders.co.uk/suppliers
For the attention of: Michael McGill
NE1 7RU Newcastle upon Tyne
Telephone: +44 1912226680
E-mail: michael.mcgill@ncl.ac.uk
Fax: +44 1912228845

Internet address(es):

General address of the contracting authority: www.ncl.ac.uk

Address of the buyer profile: www.ncl-tenders.co.uk/suppliers

Electronic access to information: www.ncl-tenders.co.uk/suppliers

Electronic submission of tenders and requests to participate: www.ncl-tenders.co.uk/suppliers

Further information can be obtained from: Please refer to VI.3

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Please refer to VI.3

Tenders or requests to participate must be sent to: Please refer to VI.3

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Teaching Centre Design Team.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is a lead partner in the Newcastle Science City initiative which promotes Newcastle as a city of science across the world. The 24-acre site will become an exemplar in sustainable urban development, attracting leading edge science and technology organisations to a mixed new community which will encompass a variety of educational, business, residential and leisure uses.
Enabling, infrastructure and public realm works are underway on Science Central to make the site development ready, with construction of the first building, The Core, due to be completed in the autumn of 2014. The design for the SAgE Building has begun and is expected to open at the beginning of the academic year in September 2017.
The next building to follow the SAgE Building is the Teaching Centre. There is a need for new facilities for the University’s Business School and also new facilities to accommodate the University’s conferencing requirements. The Teaching Centre has been identified as the solution for these requirements.
The Teaching Centre will provide conferencing facilities, lecture theatres, offices for co-located staff and teaching rooms; it is to be designed to complement and be compatible with the SAgE building and the Science City master plan. The net construction cost of the build has been estimated at between GBP 15 m and GBP 20m, with the total cost for delivering the scheme estimated at GBP 30m.
The building is to be designed to BREEAM Excellent. Completion of the build is to be by June 2018.
This tendering exercise is for the recruitment of an architect-led design team, consisting of: civil/structural engineer, mechanical and electrical engineer, landscape architect and acoustical engineer. The design team is to produce a design to RIBA Stage 3/4, to allow a main contractor to then be appointed on a design and build basis.
It is envisaged that the design team may then be novated to the main contractor, although this has still to be confirmed.
It is envisaged that a maximum of six candidates will be invited to tender. The agreement will be in the form of the RIBA Standard Agreement 2010 (2012 revision) for the appointment of an Architect.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As detailed in the PQQ.
Estimated value excluding VAT: 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required depending on the status of the contractor.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: It is envisaged that a maximum of six candidates will be invited to the tender stage.
Candidates will be evaluated in accordance with the criteria contained in the published PQQ and ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University intends to use its Due North e-tendering portal, Pro Contract, to conduct this tendering exercise.
All information regarding this opportunity can be found on the portal. Details on how to register an interest, access the information and submit a proposal can be found at:


Once registered, the following steps should be followed to access the PQQ documentation:
1. Log in to the portal and click on ‘My Opportunities’ at the top right hand side of the screen;
2. Select ‘Newcastle University’ from the drop-down box;
3. Click on the relevant Contract ID (hyperlink in blue);
4. Click on PQQ (hyperlink in blue);
5. To view the PQQ information only, click on ‘View PQQ’. To access the online questionnaire and complete the questions click ‘View Response’, select Step 2 (Online Questions) and begin working your way through the questions, completing all steps.
6. Finally submit.
Guidance is provided on the Pro Contract system should you encounter any difficulties. Alternatively, please contact the main contact provided in Section 1 of this Notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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