Tender for Cleaning Services in Cheltenham
The contract will commence on 1.1.2017 for an initial period of 3 years.
United Kingdom-Cheltenham: School cleaning services
Section I: Contracting authority
I.1)Name and addresses
Two Hedges Road, Bishops Cleeve
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276673880
NUTS code: UKK13
Internet address(es):Main address: http://www.cleeveschool.net/
I.4)Type of the contracting authority
Section II: Object
Cleeve School — Tender for Cleaning Services.
II.1.2)Main CPV code
II.1.3)Type of contract
The successful tenderer will be required to provide cleaning services at Cleeve School and 6th Form Centre.
Cleeve School offers consistently outstanding teaching and an innovative and highly personalised curriculum, where literacy and numeracy skills are secured as firm bedrocks. The School provides a safe and stimulating environment, where mutual respect threads through the celebrated ethos of care, support and guidance. In preparing students for the world beyond school, we firmly believe in high standards of dress and attitude, so that good manners, tolerance and understanding underpin everything we do. Tradition is important ~ and we hold on to our traditions and high expectations, whilst also thoroughly embracing innovation and a 21st century approach to learning. There are currently 1 494 pupils however this number will increase each year of the contract, due to housing developments in the local area.
II.1.6)Information about lots
II.2.3)Place of performance
Cleeve School, Bishops Cleeve, Gloucestershire, United Kingdom.
II.2.4)Description of the procurement:
The contract will commence on 1.1.2017 for an initial period of 3 years, with the opportunity to extend for a further period of 1 year at the discretion of the governing body. The successful contractor will invoice the client for 1-12th of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.
Whilst the monthly charge will represent 1-12th of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The School benefits from a ‘Total Hygiene Room’ to meet the specific needs of some pupils.
The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.
The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client’s health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site.
The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract.
We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Gloucestershire area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required.
The scope of the contract covers all cleaning provision within School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance.
The projected cost of cleaning for the current year is circa 152 000 GBP for all buildings (excluding external window cleaning but including the dual use sports centre in evenings and weekends) on the campus at Cleeve School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement.
It is anticipated that in September 2016 the school shall have an additional 23 pupil and staff toilets and in January 2018 the school shall benefit from a new purpose built 6th Form Centre building.
The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
VI.1)Information about recurrence
Interest in the pre-qualification process should be expressed via email only to: firstname.lastname@example.org clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/cleeve_school__cleaning_services
The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to: email@example.com by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to: firstname.lastname@example.org by the above closing date and time.
It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: