Tender for Cleaning Services Framework Agreement

Tender for Cleaning Services Framework Agreement

The aim of this tender process is to appoint a suitably qualified and competent Cleaning contractor who will service and sustain a high and consistent standard of cleaning across each of the University buildings. 

United Kingdom-Swansea: Cleaning and sanitation services

2014/S 163-292278

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swansea University
The Purchasing Office, Swansea University, Singleton Park
Contact point(s): Procurement section
For the attention of: Sue Davies
SA2 8PP Swansea
UNITED KINGDOM
Telephone: +44 1792295890

Internet address(es):

General address of the contracting authority: www.swansea.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0345

Electronic access to information: etenderwales BravoSolution

Electronic submission of tenders and requests to participate: https://etenderwales.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: etenderwales BravoSolution
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: etenderwales BravoSolution
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml

Tenders or requests to participate must be sent to: etenderwales BravoSolution
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for Cleaning Services Framework Agreement (Swansea University).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Swansea University Singleton and Bay campuses.

NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

The aim of this tender process is to appoint a suitably qualified and competent Cleaning contractor who will service and sustain a high and consistent standard of cleaning across each of the University buildings. This cleaning will include:
Vertical and horizontal services;
Fixtures and fittings;
Building entrances;
Public and common areas;
Offices;
Teaching and lecture rooms;
Laboratories;
Sports facilities;
Specialist medical areas.
This is a dual campus provision, so the successful contractor will be expected to take over the cleaning service provision of the Bay Campus as soon as it is ready for occupation in 2015.
The current provision of cleaning on the Singleton campus is split between an in-house provision and two external contractors, and the appointed contractor will facilitate the University as it gradually reduces its in-house provision to move across to the wholly out-sourced provider. TUPE will therefore apply.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ 31585 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

909000009091000090911100909112009091920090919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tender is to appoint a single supplier to provide a cleaning service for both University sites — Singleton and Bay campuses for a period of 4 years.
Estimated value excluding VAT: 6 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 20: and maximum number 40
Objective criteria for choosing the limited number of candidates: Capacity of supplier.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T44(14)
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: When this framework expires in 4 years time.
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:14203)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.8.2014

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