Tender for Data Centre Virtualisation and Managed Service

a) Design, delivery and management of transitions of all GMP services from the old Data Centre service to the new Service (moving all in-scope services to a virtual infrastructure).

United Kingdom-Manchester: Information systems

2018/S 020-041795

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Greater Manchester Combined Authority — Greater Manchester Police
GB 183 0464 15
Openshaw Complex, Lawton Street, Openshaw
Manchester
M11 2NS
United Kingdom
Contact person: Steven Ho
E-mail: procurement@gmp.police.uk
NUTS code: UKD3Internet address(es):Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=22685&B=BLUELIGHT

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=22685&B=BLUELIGHT

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision for Data Centre Virtualisation and Managed Service

Reference number: A0383

II.1.2)Main CPV code

48810000

II.1.3)Type of contract

Services

II.1.4)Short description:

On the 5.5.2017, Greater Manchester Combined Authority as the Contracting Authority for Greater Manchester Police, published a Prior Information Notice (PIN) in the Official Journal of the European Union to provide advance notice to the open market of the Data Centre tender opportunity.

As per the PIN notice Greater Manchester Police is seeking for an appropriate supplier to transition and migrate its existing Data Centre services to a new virtualised infrastructure under a Managed Service contract.

GMP is committed is seeking to let a single contract to a single Supplier to provide a Managed Service covering the following requirements:

a) Design, delivery and management of transitions of all GMP services from the old Data Centre service to the new Service (moving all in-scope services to a virtual infrastructure);

b) Design, provision, management and support, up to and including the OS layer, of infrastructure including:

— virtual machines, and

— physical machines.

II.1.5)Estimated total value

Value excluding VAT: 17 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48800000

48820000

72222200

72300000

72315000

72317000

72500000

72510000

72910000

II.2.3)Place of performance

NUTS code: UKD3

Main site or place of performance:

Manchester, M11 2NS.

II.2.4)Description of the procurement:

This Invitation to Tender (“ITT”) has been issued by Greater Manchester Combined Authority as the Contracting Authority for Greater Manchester Police. This is a OJEU procurement exercise using the Restricted Procedure (2 stage process), in accordance with the Public Contracts Regulations 2015.

The contract will also be open to be accessed by the following contracting authority: Trafford Borough Council.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 17 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2018

End: 01/06/2023

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

It is expected that a maximum of up to 5 (Five) tenderers will be shortlisted and be invited to submit a tender. However, the GMP reserves the right to shortlist fewer or more suppliers, either due to the spread of scores or where there is another justifiable reason to do so.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This tender process is being conducted through the Bluelight e-tendering portal. In the interests of fairness, accountability and auditability, all communication regarding this tender must be made through the ‘Discussion’ facility of the Bluelight portal. No other methods of communication will receive a response.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the tender documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the tender documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the tender documents.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 089-174460

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/03/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3)Additional information:

The contract duration will be for a period of 5 years followed by an option to extend for a further 2 years on a 1+1 basis, subject to funding and contractor performance.

Bidders are strongly advised not to communicate (directly/email or during other site visits) with any other persons at GMP Police concerning this tender exercise. Bidders who fail to comply with this requirement, will automatically be excluded from participating with this tender and possibly other future GMP tender opportunities. All clarification correspondences must come via the Blue Light Portal.

Bidders are invited to study the requirements outlined in the tender documents and provide their best bid to meet the needs identified.

VI.4)Procedures for review

VI.4.1)Review body

Greater Manchester Combined Authority / GMP
Openshaw complex, Lawton street
Manchester
M112NS
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 87 of the Public Contract Regulations 2015 (as amended) contracting authorities are obliged to introduce a “standstill” period of 10 days between selecting a winning bidder and entering into a binding agreement.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/01/2018

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