Tender for Electronic Care Management System

Tender for Electronic Care Management System

Lot 1: An Electronic Care Management Solution; Lot 2: An Electronic Support Management Solution; Lot 3: Back Office Systems.


United Kingdom-Worcester: Software package and information systems

2014/S 132-236889

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sanctuary Housing Association
Group Procurement, Sanctuary House, Chamber Court, Castle Street
For the attention of: Mr Paul Raymond
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334451
E-mail: paul.raymond@sanctuary-housing.co.uk

Internet address(es):

General address of the contracting authority: www.sanctuary-group.co.uk

Address of the buyer profile: https://www.sanctuary-tenders.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health
Housing and community amenities
Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Care and Support Plans.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: England.

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The supply of:
Lot 1: An Electronic Care Management Solution;
Lot 2: An Electronic Support Management Solution;
Lot 3: Back Office Systems;
Lot 4: Associated Implementation Services.

II.1.6)Common procurement vocabulary (CPV)

48000000722000007222000072260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply of:
Lot 1: An Electronic Care Management Solution;
Lot 2: An Electronic Support Management Solution;
Lot 3: Back Office Systems;
Lot 4: Associated Implementation Services.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Electronic Care Management Solution

1)Short description

Electronic Care Management Solution to support the delivery of Care.

2)Common procurement vocabulary (CPV)

48000000722000007222000072260000

3)Quantity or scope

Electronic Care Management Solution to support the delivery of Care.
Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)

5)Additional information about lots

Further information can be obtained from the following website:

https://www.sanctuary-tenders.co.uk

Click on the “Care and Support Plans” opportunity and follow the on screen instructions.

Lot No: 2 Lot title: Electronic Support Management Solution

1)Short description

Electronic Support Management Solution to support the delivery of Support.

2)Common procurement vocabulary (CPV)

48000000722000007222000072260000

3)Quantity or scope

Electronic Support Management Solution to support the delivery of Support.
Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)

5)Additional information about lots

Further information can be obtained from the following website:

https://www.sanctuary-tenders.co.uk

Click on the “Care and Support Plans” opportunity and follow the on screen instructions.

Lot No: 3 Lot title: Back Office Systems

1)Short description

The leveraging of existing SAP components, other Sanctuary core systems and system integration to deliver the required back-office functionality.

2)Common procurement vocabulary (CPV)

48000000722000007222000072260000

3)Quantity or scope

The leveraging of existing SAP components, other Sanctuary core systems and system integration to deliver the required back-office functionality.
Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)

5)Additional information about lots

Further information can be obtained from the following website:

https://www.sanctuary-tenders.co.uk

Click on the “Care and Support Plans” opportunity and follow the on screen instructions.

Lot No: 4 Lot title: Associated Implementation Services

1)Short description

Associated Implementation/Deployment Services for Lot 1 and Lot 2.

2)Common procurement vocabulary (CPV)

48000000722000007222000072260000

3)Quantity or scope

Associated Implementation/Deployment Services for Lot 1 and Lot 2.
Estimated value excluding VAT:
Range: between 500 000 and 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)

5)Additional information about lots

Further information can be obtained from the following website:

https://www.sanctuary-tenders.co.uk

Click on the “Care and Support Plans” opportunity and follow the on screen instructions.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See PQQ for further details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See PQQ for further details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See PQQ for further details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See PQQ for further details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
See PQQ for further details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ for further details.
Minimum level(s) of standards possibly required: See PQQ for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ for further details.
Minimum level(s) of standards possibly required:
See PQQ for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: See PQQ for further details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SHA14040

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.7.2014

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