Tender for Externally Hosted Website and Intranet

Tender for Externally Hosted Website and Intranet

The successful tenderer will be required to develop and design both a website and an intranet site for Renfrewshire Council.

United Kingdom-Paisley: Internet and intranet software development services

2017/S 099-196413

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 1416186400
E-mail: graeme.clark@renfrewshire.gov.uk
Fax: +44 1416187050
NUTS code: UKM35

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of an Externally Hosted Website and Intranet.

Reference number: RC/RC/255/18

II.1.2)Main CPV code

72212220

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of an Externally Hosted Website and Intranet.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72000000
48220000
72212220

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

Renfrewshire, Scotland, UK.

II.2.4)Description of the procurement:

Renfrewshire Council wish to procure a secure and scalable hosted website and intranet service. The successful tenderer will be required to develop and design both a website and an intranet site for Renfrewshire Council. It is likely that the current design of the Renfrewshire website would be used as a template for the new website, whilst a new design will be developed for the Intranet.

The Intranet will require development and budget is available for this work separately.

Renfrewshire Council is headquartered in Paisley and has a workforce of around 7 500 staff.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option to extend on two separate occasions for one year each extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 and any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers liability — statutory minimum 5 000 000 GBP, each and every claim.

Public liability — minimum 1 000 000 GBP, each and every claim.

Professional indemnity — minimum 1 000 000 GBP, each and every claim (OR, we can accept cover in the aggregate so long as at least one automatic annual reinstatement of this sum is permitted in the policy year).

Third Party Motor insurance a valid MV certificate in the company name and evidence cover in accordance with the provisions of the current Road Traffic Act 1988 (as amended) — please provide a valid MV certificate in the contractors name.

http://www.hse.gov.uk/pubns/hse40.pdf

Please note tenderers are required to have a minimum Dun and Bradstreet Failure Score of 20, where this criteria is not met, tenderers should provide detail why and supporting evidence in the form of company accounts for the previous financial year.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Due to the limitation of characters within the system tenderers must refer to the document reference as ‘Contract Notice’ Technical and Professional Ability contained within the Invitation to tender which is saved under folder reference ‘Contract Notice Additional Information’.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contract performance conditions will be as detailed within the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/06/2017
Local time: 14:00
Place:

Renfrewshire House, Cotton Street, Paisley, PA1 1JB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Notices will be published in line with the contract end / contract extension end dates.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Tenderers are required to submit S7 Declaration as part of their tender submission. The document is attached within the PCS-T ITT document, commercial envelope.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is RC-RC-255-18. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason:

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8231. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

(SC Ref:495701).

VI.4)Procedures for review

VI.4.1)Review body

See VI.4.3 below
See VI.4.3 below
United KingdomInternet address:http://www.renfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/05/2017

 

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