Tender for 1921 Census Records Digitisation and Licensing

Tender for 1921 Census Records Digitisation and Licensing

The National Archives is seeking expressions of interest for the 1921 Census records digitisation and licensing project.

United Kingdom-Kew: Recreational, cultural and sporting services

2018/S 007-011566

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

1921 Census Records Digitisation and Licensing
United Kingdom
E-mail: procurement@nationalarchives.gov.uk
NUTS code: UKI75
Internet address(es):Main address: http://www.nationalarchives.gov.uk

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk/Notice/7a9a9d67-df76-4985-bca3-70dcfd1dc687
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


1921 Census records digitisation and licensing

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The National Archives is seeking expressions of interest for the 1921 Census records digitisation and licensing project.

The project will be to digitise, transcribe and publish online the records of the 1921 Census of England and Wales. The contract award will include a commercial license to publish the images (and associated transcription data produced by the project) online and to complete all the required processes to complete this (including such activities as digital image capture, transcription of data to allow for meaningful searches of the records, online publication).

To demonstrate eligibility to be considered for this tender, potential Suppliers must demonstrate:

a) Experience of managing and completing large-scale digitisation projects of heritage material;

b) Online publication of heritage material specifically for use by the Family History Market;

c) Viable commercial models that return an income stream to licensor partners.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ

II.2.4)Description of the procurement:

See accompanying documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/05/2018
End: 30/05/2028
This contract is subject to renewal: yes
Description of renewals:

Up to 4 (four) optional extensions of 5 (five) years each, following the end of initial contract term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See accompanying documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/02/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/02/2018
Local time: 17:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The National Archives
United Kingdom
E-mail: procurement@nationalarchives.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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