Tender for 3D Immersive Reality Facility

Tender for 3D Immersive Reality Facility

This immersive reality facility is required to support the University’s research activities and enable staff, students and industry partners.

United Kingdom-Riccarton: Software package and information systems

2018/S 192-433473

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
United Kingdom
Telephone: +44 1314513767
E-mail: procurement@hw.ac.uk
Fax: +44 1314513119
NUTS code: UKM75
Internet address(es):Main address: http://hw.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply, Installation and Maintenance of an Immersive Reality Facility

Reference number: HWU/1819

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University requires the supply, installation and maintenance of a 3D Immersive Reality Facility. This Immersive Facility will be located within the University’s new flagship Discovery and Innovation Building, which is set to open March 2019.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

73000000
32321200
32321300
38000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Riccarton Campus.

II.2.4)Description of the procurement:

This Immersive Reality Facility is required to support the University’s research activities and enable staff, students and industry partners create ground-breaking technologies and solutions using digital tools.

The required solution must include the following components:

— software,

— hardware,

— projector/screen,

— main PC and 2 Offline Development PCs,

— illuminated keyboard,

— head mounted displays,

— tracking system — Six Degrees of Freedom (6-DOF),

— control system,

— sound system, and

— 3D glasses.

The University has a budget of 400 000 GBP for this Immersive Facility, which is inclusive VAT. Within this budget, the University requires the supply, installation, training and 1 year warranty, plus the option to extend the warranty annually for a further 2 years.

The ultimate solution must be able to be implemented on all of the University’s UK and Global campus locations and include common software platform and integration between all the University’s campus locations. Please note that the supply of hardware and software for the other campus locations is not required as part of the initial requirement or budget, however there may be a future requirement which the successful Contractor should be capable of delivering.

The University is seeking a multi-stranded, collaborative and strategic relationship with the successful Contractor.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Fitness for purpose / Weighting: 35
Quality criterion – Name: Installation / Weighting: 7
Quality criterion – Name: Service delivery / Weighting: 8
Quality criterion – Name: Contract management and past projects / Weighting: 5
Quality criterion – Name: Collaborative outlook / Weighting: 30
Price – Weighting: 15

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The University would also like the option to extend the warranty on an annual basis for additional years, following the initial warranty period. The University may extend the supply agreement to its global campuses subject to satisfactory performance and continuation of the University’s requirements. The other Campus locations is not required as part of the initial requirement and budget.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The University reserves the right to extend the supply agreement to its global campuses subject to satisfactory performance and continuation of the University’s requirements. Please note that the other campus locations is not required as part of the initial requirement and budget however there may be a future requirement which the Successful Contractor should be capable of delivering.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— Bidders will be required to have the minimum “general” yearly turnover listed below for the last 2 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading,

— the successful Contractor will be required to provide 2 years audited accounts, or equivalent prior to awarded to the contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing,

— it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Bidders also must confirm they can provide the following supporting evidence at point of award.

Minimum level(s) of standards possibly required:

— Bidders will be required to have a minimum “general” yearly turnover of 3 000 000 GBP for the last 2 years,

— minimum level(s) of insurance required:

—— employer’s (compulsory) liability insurance = 5 000 000 GBP,

—— product liability insurance = 5 000 000 GBP,

—— professional indemnity insurance = 5 000 000 GBP,

—— public liability insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Contractors must provide management information when requested by the University throughout the life of the Contract.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 057-125509

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/01/2019

IV.2.7)Conditions for opening of tenders

Date: 29/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

— Bidders will be asked to submit the following forms: form of tender, freedom of information, bona fide tender, parent company guarantee and supply chain code of conduct. These forms will not be scored,

— bidders must confirm that they comply with Modern Slavery Act 2015,

— where the capability and capacity of a subcontractor, members of a consortia or any other body will be relied on, separate ESPD(s) are required from each of those other parties relied on,

— where subcontractors are to be used but their capability and capacity are not relied on, the University may choose to request separate ESPD(s).

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11974

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:559664)

VI.4)Procedures for review

VI.4.1)Review body

Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
United Kingdom
Telephone: +44 1314513702
Fax: +44 1314513119Internet address: http://hw.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/10/2018

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