Tender for A Main Contractor To Refurbish The National Indoor Arena In Birmingham

Tender for A Main Contractor To Refurbish The National Indoor Arena In Birmingham

he NEC Group has recognised that an opportunity exists to upgrade the public areas at the National Indoor Arena – improving both the customer experience and the opportunity to earn additional revenues.

UK-Birmingham: Refurbishment work

2013/S 016-022952

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The National Exhibition Centre Ltd
Bickenhill Lane
Contact point(s): Purchasing Department
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: mark.allwood@necgroup.co.uk
Fax: +44 1217672865

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA6822

Further information can be obtained from: The National Exhibition Centre Ltd
Bickenhill Lane
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: tenders@necgroup.co.uk
Fax: +44 1217672685

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The National Exhibition Centre Ltd
Bickenhill Lane
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: tenders@necgroup.co.uk
Fax: +44 1217672685

Tenders or requests to participate must be sent to: The National Exhibition Centre Ltd
The Post Room ,The NEC,
Contact point(s): Purchasing Department
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: tenders@necgroup.co.uk
Fax: +44 1217672865

I.2)Type of the contracting authority
Other: Arms Length Company a commercial company (normally a Public Limited Company) set up by one or more public organisations to trade on a commercial basis.
I.3)Main activity
Other: Exhibition Centre
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tender for A Main Contractor To Refurbish The National Indoor Arena In Birmingham
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: The National Indoor Arena Birmingham, UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
A Main Contractor to undertake the design and build the refurbishment of the National Indoor Arena. The NEC Group has recognised that an opportunity exists to upgrade the public areas at the National Indoor Arena – improving both the customer experience and the opportunity to earn additional revenues.
The project scheme, utilising an all Encompassing budget of 20m GBP, shall essentially comprise of 4 No. levels (floors),
As an option the eplacement and installation of all or part of the fixed, retractable and floor seating within the Arena bowl (This does not include the structure that the seats are attached to)and will be in addition to the 20m GBP.
II.1.6)Common procurement vocabulary (CPV)

45453100, 45212000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please review Pre Qualification Document for known information to date.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
This will be contracted on a JCT Design and Build Contract 2011, with agreed special terms and liabilities as set out within the subsequent tender document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see Prequalification Document and subsequent Tender Documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please review Pre Qualification Document for known information to date.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please review Pre Qualification Document for known information to date.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: This contract was originally let via a previous OJEU Notice in 2012. However due to the NEC and winning Bidder being unable to reach a commercially suitable outcome we have ended the contract. The NEC has since worked hard on the design to ensure that the scheme is affordable for the market and not relying just on market forces to bring the project on budget. The constraints of planning approvals and main sponsor terms for the Arena means the selection of new contractor is required without delay. We are intending to only to reduce the Prequalification period with the tender timelines being maintained.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
5639.13
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2011/S 236-382393 of 8.12.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The NEC Group has recognised that an opportunity exists to upgrade the public areas at the National Indoor Arena – improving both the customer experience and the opportunity to earn additional revenues.
The principle objectives of the upgrade are:
To improve the customer sense of arrival and enjoyment of the facilities pre, during and post show.
To increase the customer spend on food, beverage and merchandise whilst attending an event.
To provide a platform from which the opportunity to sell the Arena title rights, sponsorship opportunities and second tier/general advertising can be maximised.
The project scheme, utilising an all encompassing budget of £20m, shall essentially comprise of 4 No. levels (floors)
The details of the levels albeit not exhaustive include:
Arena Floor (AF) Level,
Creation of Large Circulation Space,
Improved Vertical Circulation Flow,
Expansive F&B Offering,
Dedicated Focal Merchandise Location,
Extensive WC Increase,
New Public Entrance,
Upgrade of South VIP Entrance,
New VIP Entrance to North,
Reconfigured BOH & Dressing Rooms,
Refurbished Olympian Suite,
Addresses Storage and Ancillary Requirements,
Shell and core Retail floorspace,
Landscaping,
Concourse Level,
Considerable Expansion to Site Boundary,
Full Height Glazed Vista Over Canal,
Improved Circulation Space,
Reduced Congestion,
Improved North Access,
Expanded South Access Point,
Disabled Ramp Access from Road Level,
Refreshed, Expanded & Improved F&B,
Dedicated Focal Merchandise Location(s),
Flexible Promoter/Sponsor Locations,
Ability to be Seated While Eating/Drinking,
Significant Increase in WC’s,
Natural Vertical Flow to AF Level,
Mezz 1 Level (New Level),
Prominent Vista Over Canal,
Flexible Bar & Hospitality Offering,
Additional WC Provision,
Linked Vertical Circulation Flow,
Kitchen Provision,
Further Sponsor Lounge
Mezz 2 Level (New Level),
Superb Fully Glazed Vista Over City,
Retained/Modified Show Cubes,
Connection to Existing Level 3,
Creation of a High Level Hospitality Bar/Restaurant Area,
Showdeck Hospitality Offering,
Additional WC Provision,
Optional Scope,
Replacement of all or part of the fixed, retractable and floor seating with the Arena bowl.
The NEC Group is looking for one contractor to complete these works.
This will be contracted on a JCT Design and Build Contract 2011, with agreed special terms and liabilities as that set out within the subsequent tender document.
Challenges Of The Project
It is prudent to note that the project is one not short of complexity, due to its location and continuous live environment. Non exhaustive examples of key project constraints are as follows:
Tenancy/Events shall be frequent and subject to both continuous change and development throughout construction, requiring complex phasing and flexibity. The tenancy is the key driver and baseline of the project.
Tenancy is diverse and requires the ability to accommodate 360 degree sports layouts, full arenas of 14,000 attendees, intimate comedy academies, exhibitions and concerts ranging from minor excited audiences, through to heavy rock dynamic audiences.
Due to the above, change to site logistics, escape routes and layout will be inevitable; therefore a flexible approach will be required. Maintaining required levels for fire regulations/staged fire strategy;
Considerable M&E enabling works will be required throughout the various phasing to ensure that existing services are maintained and integrated with new. The Arena has to remain fully functional during tenanted periods.
Works at times may be disparate, therefore planning is essential to obtain economies of scales etc.
The NIA site is locked between a main artery road within the City and the canal network. Logistics planning and traffic management will therefore be fundamental.
Directly beneath the NIA runs the main west coast rail line.
The NIA is surrounded with close proximity of various residential dwellings, that need to be considered during the construction phases.
The NIA houses a main disaster recovery server area, which needs to be maintained through the works; located in proximity of major works.
The existing plant room location and elements of that housed is to to be retained, with its location central to major immediate construction works.
The NIA is serviced from a CHP plant, located by the ICC.
Considered age of the building and dilapidations.
Car parks surrounding and beneath the building are used by public, whether in tenancy or not Footfall around the building is continuous and high, relating to those purely traversing around the building Hoarding visible to the public will need to be highly aesthetic and branded; continuously, no matter the constant change to suit phasing and tenancy.
A fundamental aspect and proportion of this project relates to M&E, in respect of new services, integration with existing, and appropriate enabling works to ensure the continuity of the buildings use and mitigation to impact of events.
(MT Ref:97077)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.1.2013

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