Tender for Actuarial and Pension Administration Services

Tender for Actuarial and Pension Administration Services

Services to be provided to the Pension Trustee: Actuarial Services; Pension Administration; Record keeping and benefits administration.

United Kingdom-Treharris: Actuarial services

2017/S 123-250343

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Dwr Cymru Cyfyngedig
Pentwyn Road
Treharris
CF46 6LY
United Kingdom
Contact person: Adam James-Price
Telephone: +44 1443452421
E-mail: adam.james-price@dwrcymru.com
NUTS code: UKL

Internet address(es):Main address: www.dwrcymru.com

Address of the buyer profile: https://dwrcymru-welshwater.bravosolution.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://dwrcymru-welshwater.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://dwrcymru-welshwater.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://dwrcymru-welshwater.bravosolution.co.uk

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Actuarial and Pension Administration Services.

Reference number: DCWW/161/2017

II.1.2)Main CPV code

66519600

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scope of Requirements are as follows:

Services to be provided to the Pension Trustee:

— Actuarial Services;

— Pension Administration;

o Record keeping and benefits administration;

o Scheme accounting;

o Pensions Payroll;

Services to be provided to DCC:

— Broker for life assurance arrangements;

— Administration & Actuarial services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66520000
66522000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The Scope of Requirements are as follows:

Services to be provided to the Pension Trustee:

— Actuarial Services;

— Pension Administration;

o Record keeping and benefits administration;

o Scheme accounting;

o Pensions Payroll;

Services to be provided to DCC:

— Broker for life assurance arrangements;

— Administration & Actuarial services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial Framework Agreement is for a period of 3 years, with the option to extend for a further 2 years (in 1 year instalments) at the sole discretion of DCC.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/07/2017
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/08/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Suppliers Instructions – How to express interest in this opportunity:

1. Register your company on the DCC eSourcing portal (this is required only once):

– Browse to the DCC eSourcing Portal: https://dwrcymru-welshwater.bravosolution.co.uk and click the link to register.

– Accept the terms and conditions and click ‘continue’.

– Enter your correct business and user details.

– Note the username you chose and click ‘Save’ when complete.

– You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the Opportunity:

– Login to the portal with the username/password.

– Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitation to Tenders open to any registered supplier.)

– Click on the relevant PQQ/ITT to access the content.

– Click on the ‘Express Interest’ button at the top of the page.

– This will move the PQQ/ITT into your ‘My PQQ/MY ITTs’ page. (This is a secure area reserved for your projects only.)

– You can now access any attachments by clicking ‘Attachments’ in the ‘PQQ/ITT Details’ box.

3. Responding to the Opportunity:

– Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).

– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.

– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.

– There may be a mixture of online and offline actions for you to perform (there is a detailed online help available).

– You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the Bravo eSourcing help desk on +44 8003684850 – details are provided on the DCC eSourcing Portal.

– You must download the documents yourself after you have expressed an interest, they will not be sent to you.

– Expressions of Interest will only be accepted through the eSourcing portal.

– All documentation must be returned electronically via the eSourcing portal.

VI.4)Procedures for review

VI.4.1)Review body

Dwr Cymru Cyfyngedig
Pentwyn Road
Treharris
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/06/2017

 

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