Tender for Adult Respite Support – Cheshire

Tender for Adult Respite Support – Cheshire

Cheshire East Borough Council seeks to commission 4 residential beds in a various defined locations suitable to meet the needs of service users accessing a period of respite support. 

United Kingdom-Sandbach: Residential nursing care services

2019/S 005-007054

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire East Borough Council
Westfields, Middlewich Road
Sandbach
CW11 1HZ
United Kingdom
Contact person: Mrs Louise Fenn
Telephone: +44 1270686454
E-mail: louise.fenn@cheshireeast.gov.uk
NUTS code: UKD6Internet address(es):Main address: http://www.cheshireeast.gov.uk/

Address of the buyer profile: http://www.cheshireeast.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=c8837433-aa91-e811-80ed-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=c8837433-aa91-e811-80ed-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18 089 Adult Respite Support (Residential)

Reference number: DN355471

II.1.2)Main CPV code

85144100

II.1.3)Type of contract

Services

II.1.4)Short description:

Cheshire East Borough Council seeks to commission 4 residential beds in a various defined locations suitable to meet the needs of service users accessing a period of respite support. The service commissioned must meet the needs of adults across the borough in a range of environments able to specifically accommodate the needs of service users who will have varying support needs. The contract(s) will be for an initial 2 years and 8 months with the option to extend for a further 2 x 12 months. The service will be commissioned on a block booked (weekly) basis and will go live on 1.4.2019, with bookings possibly being taken ahead of this. Approximate total contract value for all lots over the full contract period is expected to be 700 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Residential — Older People (North)

Lot No: 1

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement for this lot is for 1 residential bed for older people to be reasonably accessible using public transport to residents of Macclesfield, Wilmslow, Alderley Edge, Congleton and surrounding areas, enabling GP and district nurse contact to be maintained if required. Agreement to run for potentially 4 years and 8 months in total, comprising an initial 2 year and 8 month period starting from 1.4.2019 — 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total), extension options to be exercised at the sole discretion of the Council. Refer to tender documentation for the maximum weekly price payable for this lot.

The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SME’s).

For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 453.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial period will be from 1st April 2019 to 30.11.2021, with 2 x 12 month options to extend.

Therefore options maybe taken up for the period 1.12.2021 to 30.11.2023 in total. The options will be exercised at the discretion of the Council, in line with the contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement exercise will be conducted on the Council’s E-Tendering System ‘The Chest’ see: www.the-chest.org.uk

Organisations wishing to be considered for these contract(s) must register their expression of interest and provide additional procurement-specific information via this system, project ref: DN355471

For technical help contact Proactis Email: ProcontractSuppliers@proactis.com

II.2)Description

II.2.1)Title:

Lot 2: Residential Dementia — Older People

Lot No: 2

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement for this lot is for 1 residential bed for older people with dementia to be reasonably accessible using public transport to residents of Cheshire East, enabling GP and district nurse contact to be maintained if required. Agreement to run for potentially 4 years and 8 months in total, comprising an initial 2 year and 8 month period starting from 1.4.2019 — 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total), extension options to be exercised at the sole discretion of the Council. Refer to tender documentation for the maximum weekly price payable for this lot.

The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SME’s).

For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 184 427.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial period will be from 1st April 2019 to 30.11.2021, with 2 x 12 month options to extend —

Therefore options maybe taken up for the period 1.12.2021 to 30.11.2023 in total. The options will be exercised at the discretion of the Council, in line with the contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 – Residential Nursing/Dementia – Older People

Lot No: 3

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement for this lot is for 1 residential bed for older people with dementia/nursing needs, bed to be reasonably accessible using public transport to the residents of Cheshire East, enabling GP and district nurse contact to be maintained if required. Agreement to run for potentially 4 years and 8 months in total, comprising an initial 2 year and 8 month period starting from 1.4.2019 – 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total), extension options to be exercised at the sole discretion of the Council. Refer to tender documentation for the maximum weekly price payable for this lot.

The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SME’s).

For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 157 733.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial period will be from 1st April 2019 to 30.11.2021, with 2 x 12 month options to extend.

Therefore options maybe taken up for the period 1.12.2021 to 30.11.2023 in total. The options will be exercised at the discretion of the Council, in line with the contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Residential — Physical Disability support (North)

Lot No: 4

II.2.2)Additional CPV code(s)

85144000

II.2.3)Place of performance

NUTS code: UKD62

II.2.4)Description of the procurement:

Requirement for this lot is for 1 residential bed for people Physical Disability support needs, bed to be reasonably accessible using public transport to the residents of Macclesfield, Wilmslow, Alderley Edge and surrounding areas, enabling GP and district nurse contact to be maintained if required. Agreement to run for potentially 4 years and 8 months in total, comprising an initial 2 year and 8 month period starting from 1.4.2019 — 30.11.2021, with 2 optional extension periods both of 12 months (i.e. until 30.11.2023 in total), extension options to be exercised at the sole discretion of the Council. Refer to tender documentation for the maximum weekly price payable for this lot.

The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SME’s).

For the avoidance of doubt, the Contracting Authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 211 120.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 30/11/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial period will be from 1.4.2019 to 30.11.2021, with 2 x 12 month options to extend.

Therefore options maybe taken up for the period 1.12.2021 to 30.11.2023 in total. The options will be exercised at the discretion of the Council, in line with the contractual terms.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement process will be undertaken via “the Chest” portal. For organisations to be considered for the contract, they must register an expression of interest and provide the required information via this portal. For technical problems Email: ProcontractSuppliers@proactis.com

The Council gives no guarantee or makes any representation as to the accuracy of any indicative values.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2019
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/02/2019
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to scrutinise the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No. 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/01/2019