Tender for Arboricultural Works and Consultancy – Carmarthenshire

Tender for Arboricultural Works and Consultancy – Carmarthenshire

The council is seeking suitably qualified contractors to undertake arboricultural works and arboricultural consultancy works.

United Kingdom-Carmarthen: Trees

2018/S 143-327199

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
United Kingdom
Telephone: +44 1267234567
E-mail: JAMaughan@carmarthenshire.gov.uk
NUTS code: UKL14

Internet address(es):Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tree, Associated Arboricultural Works and Consultancy

II.1.2)Main CPV code

03452000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking suitably qualified contractors to undertake arboricultural works and arboricultural consultancy works on a framework basis for 2 years (with an option to extend for an additional 24 months period).

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Lot 1: Aerial Works

Lot No: 1

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKL14

II.2.4)Description of the procurement:

— Contractors to cover both aerial and non-aerial works,

— Arboricultural Association Approved Contractors OR contractors complying with all essential qualifications and with Arboricultural Association Affiliated membership committing to gain Approved Contractor status within 12 months,

— Suitably qualified Arboricultural Association Affiliated contractors will be required to gain Arboricultural Association Approved Contractor status within the initial 12 months of the Framework. Failure to gain this accreditation will result in them only being considered in Lot 2 work for the remainder of the framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Ground Works

Lot No: 2

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKL14

II.2.4)Description of the procurement:

— Contractors to cover non aerial works only,

— Arboricultural Association Approved Contractors, and Contractors complying with all essential qualifications with or without Arboricultural Association Affiliated membership.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Consultancy

Lot No: 3

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKL14

II.2.4)Description of the procurement:

— Consultancy and Advice on Arboricultural Matters

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/08/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/08/2018
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 1/2 years

VI.2)Information about electronic workflows

VI.3)Additional information:

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_39044

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_68090

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

1. Register your company on the etenderwales portal (this is only required once)

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link,

— Enter your correct business and user details,

— Note the username you chose and click “Save” when complete,

— You will shortly receive an email with your unique password (please keep this secure),

— Agree to the terms and conditions and click “continue”,

2. Express an Interest in the Project,

— Login to the portal with the username/password,

— Click the “ITTs Open to All Suppliers” link. (These are Invitation to Tender Documents open to any registered supplier),

— Click on the relevant ITT to access the content,

— Click the “Express Interest” button at the top of the screen,

— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)m

— Click on the ITT code, you can now access any attachments by clicking the “Buyer Attachments” on the left hand side of the screen.

3. Responding to the tender

— At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining),

— You can now use the Messages function on to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 am — 6.00 pm) on:

— email: help@bravosolution.co.uk

— Phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

Postal Address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned though this channel.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=83499

(WA Ref:83499)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
United Kingdom
Telephone: +44 1267234567Internet address: www.carmarthenshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/07/2018

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