Tender for Asbestos Analytical and Surveying Services

Tender for Asbestos Analytical and Surveying Services

The University of York is looking to appoint a number of asbestos consultancies on a framework agreement basis to provide air monitoring and surveying services across the campus which is based at Heslington, York. Further details are available within the pre-qualification document.

UK-York: Monitoring and control services

2013/S 021-032912

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of York
Helix House, York Science Park, Heslington
Contact point(s): Procurement Office
For the attention of: Donna Lyon
YO10 5BR York
UNITED KINGDOM
Telephone: +44 1904328207
E-mail: donna.lyon@york.ac.uk

Internet address(es):

General address of the contracting authority: www.york.ac.uk

Further information can be obtained from: In-Tend System – please see section VI.3 – Additional Information
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-Tend System – please see section VI.3 – Additional Information
UNITED KINGDOM

Tenders or requests to participate must be sent to: In-Tend System – please see section VI.3 – Additional Information
UNITED KINGDOM

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Asbestos Analytical and Surveying Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKE21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

II.1.5)Short description of the contract or purchase(s)
The University of York is looking to appoint a number of asbestos consultancies on a framework agreement basis to provide air monitoring and surveying services across the campus which is based at Heslington, York. Further details are available within the pre-qualification document.
II.1.6)Common procurement vocabulary (CPV)

71700000, 90731800, 71355000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value of work over the life of the framework is:
Analytical works – 300,000 GBP
Surveying works – 60,000 GBP
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The University may choose to extend the framework agreement after the initial term for upto 2 years subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Upon contract award, the contractor may be required to provide a Parent Company Guarantee and/or performance bond
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: University of York terms and conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the Pre Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further details will be provided within the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Current UKAS Accreditation to EN ISO/IEC 17020 and 17025;
5million public liability insurance cover
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Control of Asbestos Regulations 2012
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire will be issued to shortlist the interested suppliers. This will be used to evaluate their technical, economic and financial suitability under the following headings: Company Details, Insurance, Financial Information, Resourcing and Capacity, Quality Assurance Standards, Health and Safety, Capability and Previous Experience, References, Professional and Business Standing. All complete questionnaires will be assessed and ranked.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UY/SD/185
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 27.2.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.2.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 18 months from commencement date of framework agreement if the option to extend is not exercised.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The University will use an eTendering system during the course of this procurement exercise. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).
1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/york/;

2. Click the ?New User Registration? link;
3. Enter the user and business details requested and click ?Next?;
4. Add your contact details by clicking ?Add?. Complete the details and click ?Next?;
5. Click ?Next? again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click ?Register my Details?;
7. You will receive an email with your user and password details
8. Return to the website and click ?Login?. Enter your details and click ?Login?
9. Click the ?Current Tenders? link and then ?Show All Tenders?
10.To express an interest, click on the relevant tender and then on ?Express Interest?
11.You will receive a email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on ?My Tenders?, then ?View Tender Details?, then ?View Documents?. This will open the PQQ.
13. To upload your completed PQQ, login to the system, click on ?My Tenders?, then ?View Tender Details?, ?View Documents? and follow the instructions on the screen.
For any support in submitting your expression of interest please contact the helpdesk via email at support@in-tend.com or by phone on 0844 272 8810.

Please note that the University reserves the right to seek independent verification of any information provided in relation to technical capacities and quality control measures.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.1.2013

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