Tender for Asbestos Management Survey and Analytical Services

Tender for Asbestos Management Survey and Analytical Services

NHS Ayrshire and Arran require a competitively priced Tender to undertake Asbestos Management inspection surveys, annual re-inspection certification.

United Kingdom-Ayr: Building-inspection services

2017/S 156-323927

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Ayrshire and Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
United Kingdom
Contact person: Andrew Elliot
Telephone: +44 1294323585
E-mail: Andrew.elliot@aaaht.scot.nhs.uk
Fax: +44 1294323052
NUTS code: UKM93
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Asbestos Management Survey and Analytical Services.

Reference number: AA1266

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

NHS Ayrshire and Arran (the Board) require a competitively priced Tender to undertake Asbestos Management inspection surveys, annual re-inspection certification carried out on each of the Board premises (48)and the option to call off analytical services as required.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM93
NUTS code: UKM94
Main site or place of performance:

Ayrshire and Arran.

II.2.4)Description of the procurement:

The board require suitably qualified and experienced Consultants to provide a range of Asbestos Survey and Analytical Services

The successful Suppliers must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex building stock and will be expected to support the board through the delivery of a comprehensive and demanding package of services.

Core or planned work:

— Management Surveys,

— Management Re-inspection Surveys.

Optional works unplanned:

— Refurbishment and Demolition Surveys,

— Bulk Sampling,

— Identification of asbestos by PLM,

— Air Monitoring,

— Fibre Counting,

— Clearance Testing,

— SEM analysis,

— Audits,

— Attendance to emergency situations,

— When requested the provision of expert professional advice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional 2 extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:


Credit check.

Minimum level(s) of standards possibly required:

4B5.1 Employers Liability Insurance — minimum 10 000 000 GBP.

4B5.2 Public Liability Insurance — minimum 10 000 000 GBP.

4B5.2 Professional Indemnity Insurance — minimum 5 000 000 GBP

NHS Ayrshire and Arran will carry out a credit check using Dun and Bradstreet to assess financial standing of prospective bidders. Prospective bidders are encouraged to view/check their score to ensure the information is accurate prior to responding to the ESPD. If a prospective bidder does not agree with the rating they have been given, it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a prospective bidder is not listed on Dun and Bradstreet, for whatever reason, then it may be asked to submit relevant accounts to enable the required assessment of financial standing to be carried out.

Prospective bidders should have a Dun and Bradstreet score of 1 or 2 to demonstrate satisfactory financial standing. If a prospective bidder has a score greater than 2 and has the backing of a parent company with a credit rating of 1 or 2, the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a prospective bidder has a score greater than 2 and no evidence to support a stable or improved financial standing then they may not be selected.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/09/2017
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 to 5 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

In addition to the ESPD bidders are also required to provide 2 examples of Asbestos related work with references and these will be scored as part of Stage 1 (Scoring method and weighting detailed in ITT).

Provide relevant experience examples of asbestos related work to the same scale as this framework. Supporting documentation .i.e. survey plans, RAMS, reports should be included. Generic marketing or sales literature will not be considered. Examples must cover the following:

— Large scale analytical/site management project.

— Refurbishment/demolition survey of a complex site.

— Analytical term contract.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=503823

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:503823)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=503823

VI.4)Procedures for review

VI.4.1)Review body

NHS Ayrshire & Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
United Kingdom
Telephone: +44 1294323585
Fax: +44 1294323052Internet address:http://www.nhsaaa.net
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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