Tender for Asset Information Management System Upgrade

Tender for Asset Information Management System Upgrade

The primary goal of the AIMS Upgrade project is to replace the current asset maintenance planning elements.

United Kingdom-Bristol: Software package and information systems

2018/S 213-488565

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Environment Agency
Horizon House, Deanery Road
Bristol
BS1 5AH
United Kingdom
Contact person: Wayne Phillips
Telephone: +44 2078955627
E-mail: wayne.phillips@defra.gsi.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.gov.uk/government/organisations/environment-agency

Address of the buyer profile: https://defra.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

AIMS Upgrade

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The core suite of EA applications currently providing this functionality is the Asset Information Management System (AIMS). AIMS, which comprises several functional components, has to date been developed primarily to fulfil the business needs in Flood and Coastal Risk Management (FCRM). The primary goal of the AIMS Upgrade project is to replace the current asset maintenance planning elements (AIMS:Planning and the EAM Works App). In addition, a wider goal is to implement a new overall Enterprise Asset Management (EAM) solution. This would see rationalisation of AIMS:Inventory, and other components such as CMMS and Mobile applications, thereby resolving the convoluted integration currently in place.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The core suite of EA applications currently providing this functionality is the Asset Information Management System (AIMS). AIMS, which comprises several functional components, has to date been developed primarily to fulfil the business needs in Flood and Coastal Risk Management (FCRM). The primary goal of the AIMS Upgrade project is to replace the current asset maintenance planning elements (AIMS:Planning and the EAM Works App). In addition, a wider goal is to implement a new overall Enterprise Asset Management (EAM) solution. This would see rationalisation of AIMS:Inventory, and other components such as CMMS and Mobile applications, thereby resolving the convoluted integration currently in place.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/12/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Supplier instructions to access the tender documents and submit a supplier selection response:

1) register your organisation on the Defra e-tendering portal, if not already registered. The web address is https://defra.bravosolution.co.uk and click the link to register:

— accept the terms and conditions and click “continue”,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure);

2) express an interest in the tender

— login to the portal with the username/password,

— click the “PQQs/ITTs Open To All Suppliers” link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the “Express Interest” button at the top of the page,

— this will move the PQQ/ITT into your “My PQQs/My ITTs” page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ITT Details” box;

3) responding to the tender:

— click “My Response” under “PQQ/ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page.

If you require any further assistance please consult the online help, or contact the e-Tendering helpdesk.

Right to Cancel: The Contracting Authority reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept.

The lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary. The Contracting Authority shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.

VI.4)Procedures for review

VI.4.1)Review body

To be provided upon request
To be provided upon request
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/11/2018

Enjoyed this post? Share it!