Tender for Asset Management Database

Tender for Asset Management Database

The supply of an Asset Management Database and the installation of the database to client specifications. The provision of ongoing support and maintenance including software upgrades for a period of up to 10 years.

UK-London: Software package and information systems

2012/S 247-407510

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Lambeth
3rd Floor, Hambrook House, Porden Road
Contact point(s): https://lblambeth.eu-supply.com
For the attention of: Clive Wilson
SW2 5RW London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.lambeth.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Asset Management Database.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Hambrook House, Porden Rd, London, SW2 5RW, UK.
NUTS code UKI1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The supply of an Asset Management Database and the installation of the database to client specifications. The provision of ongoing support and maintenance including software upgrades for a period of up to 10 years.
The Asset Management Database is primarily for the Housing Service but with the potential to be used for other Council assets.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48600000, 48610000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lambeth Council wish to procure a new Asset Management Database to help support a significant investment programme in the council housing stock over the next 5 years. The Council has approximately 24 000 tenanted properties and has freehold responsibility for a further 9 500 leasehold properties. We want to be able to make use of the latest developments in Asset Management software to ensure that our investment programme is well planned and provides the maximum benefit to our residents. We have a corporate strategic objective to consolidate the different Asset Management Databases held by the council. While the main purpose of the new database will be to manage the housing assets, we are also interested in the potential for the database to meet wider corporate asset management requirements.
The contract will be let for a period of up to 10 years and the successful supplier must be able to provide a new database and provide support services to help maintain it.
Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Staged payment based on delivery, installation and defined maintenance and upgrade periods.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/A.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: None.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Companies wishing to tender will have to undergo a standard credit check.
Minimum level(s) of standards possibly required: Companies wishing to tender will have to undergo a standard legal check.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Compnaies wishing to tender will be asked to demonstrate that they have successfully supplied Asset Management Databases to other Local Authorities.
Minimum level(s) of standards possibly required:
References from three previous clients with similar requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 6
Objective criteria for choosing the limited number of candidates: Financial viability, track record, technical capability.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
121115AMDB
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://lblambeth.eu-supply.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Lambeth
Town Hall, Brixton Hill
SW2 1RW London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.12.2012

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