Tender for Audience Insight Services

Tender for Audience Insight Services

To provide national box office data analysis and audience insight services to performing arts venues in Wales.

United Kingdom-Cardiff: Research services

2018/S 198-448546

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Arts Council Of Wales
Bute Place
Cardiff
CF10 5AL
United Kingdom
Telephone: +44 2920441326
E-mail: chris.batsford@arts.wales
Fax: +44 2920441400
NUTS code: UKL
Internet address(es):Main address: http://www.artswales.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0543

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.Sell2Wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.Sell2Wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.Sell2Wales.gov.wales

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Audience Insight Services

II.1.2)Main CPV code

73110000

II.1.3)Type of contract

Services

II.1.4)Short description:

Arts Council of Wales is seeking to appoint an organisation(s) with the relevant vision, experience and skills to provide national box office data analysis and audience insight services to performing arts venues in Wales. The audience insight service, while providing monitoring information for the Arts Council, will support individual arts organisations to develop their audience intelligence and encourage a coherent nationwide approach to collecting, sharing and benchmarking audience data.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

73110000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Wales

II.2.4)Description of the procurement:

Arts Council of Wales is seeking to appoint an organisation(s) with the relevant vision, experience and skills to provide national box office data analysis and audience insight services to performing arts venues in Wales. The audience insight service, while providing monitoring information for the Arts Council, will support individual arts organisations to develop their audience intelligence and encourage a coherent nationwide approach to collecting, sharing and benchmarking audience data.

Please see Tender notice for further information.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please refer to tender documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to tender documents for further information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to tender documents for further information.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/12/2018
Local time: 13:30
Place:

Sell2Wales electronic post box

Information about authorised persons and opening procedure:

2 nominated Arts Council of Wales Officers

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please see tender document for further information

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=86225.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:86225)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Arts Council Of Wales
Bute Place
Cardiff
CF10 5AL
United Kingdom
Telephone: +44 2920441326
Fax: +44 2920441400Internet address: http://www.artswales.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/10/2018

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