Tender for Audio Visual Hire Services

Tender for Audio Visual Hire Services

The ACC Liverpool Group Limited is procuring audio visual hire services for use across the Echo Arena, BT Convention Centre and Exhibition Centre Liverpool.

United Kingdom-Liverpool: Television and audio-visual equipment

2015/S 182-329899

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The ACC Liverpool Group Limited
Kings Dock, Liverpool Waterfront
For the attention of: Susan Albanese
L3 4FP Liverpool
UNITED KINGDOM
Telephone: +44 1517037215
E-mail: purchasing@accliverpool.com

Internet address(es):

General address of the contracting authority: http://www.accliverpool.com

Electronic access to information: https://www.dropbox.com/sh/2wuk7a5myco6n4i/AACe0mRpL5kVy20nX33g5iQYa?dl=0

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Entertainment Venue

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Audio Visual Hire Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: The ACC Liverpool Group Limited, Kings Dock, Liverpool Waterfront, Liverpool, L3 4FP.

NUTS code UKD52

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 496 000 GBP

II.1.5)Short description of the contract or purchase(s)

Audio Visual Hire Services.

II.1.6)Common procurement vocabulary (CPV)

32320000, 32340000, 31500000, 39515200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The ACC Liverpool Group Limited is procuring audio visual hire services for use across the Echo Arena, BT Convention Centre and Exhibition Centre Liverpool.
The tender will be split into 6 lots:
— Lot 1 General and Specialist AV.
— Lot 2 Sound.
—Lot 3 Lighting.
— Lot 4 Cameras and Broadcast.
— Lot 5 Event IT.
— Lot 6 Stage Sets, Staging and Draping.
The framework agreement is anticipated to start on 1.2.2016 for an initial period of 2 years with the option to extend, at The ACC Liverpool Group’s discretion, for 2 further periods of 12 months.
The estimated value is inclusive of the 2 extension options.
Estimated value excluding VAT: 496 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General and Specialist AV

1)Short description

The provision of specialist and general audio visual equipment or services for The ACC Liverpool Group to hire on an event by event basis.

2)Common procurement vocabulary (CPV)

32320000

3)Quantity or scope

Items required for hire in this lot will include, but are be limited to, LCD, DLP and LED data projectors, video replay equipment, traffic light systems, vision switchers and audio visual technicians, camera operators and vision mixers.
Estimated value excluding VAT: 280 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated cost is inclusive of the two extension options.

Lot No: 2 Lot title: Sound

1)Short description

The provision of sound equipment or services for The ACC Liverpool Group to hire on an event by event basis.

2)Common procurement vocabulary (CPV)

32330000

3)Quantity or scope

Items required for hire in this lot include, but are not limited to radio microphones, digital control desks, stage monitor systems and sound and monitor engineers.
Estimated value excluding VAT: 56 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated cost is inclusive of the two extension options.

Lot No: 3 Lot title: Lighting

1)Short description

The provision of lighting equipment or services for The ACC Liverpool Group to hire on an event by event basis.

2)Common procurement vocabulary (CPV)

31500000

3)Quantity or scope

Items required for hire in this lot include, but are not limited to generic and LED lanterns and fixtures, LED uplighters, dimming systems, lighting control desks and lighting operators, lighting designers and follow spot operators.
Estimated value excluding VAT: 56 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated cost is inclusive of the two extension options.

Lot No: 4 Lot title: Cameras and Broadcast

1)Short description

The provision of camera equipment and broadcast services for The ACC Liverpool Group to hire on an event by event basis.

2)Common procurement vocabulary (CPV)

32210000, 32240000

3)Quantity or scope

Items required for hire in this lot include, but are not limited to camera and lenses equipment, CCU and vision mixing equipment, additional broadcast equipment and camera operators and vision mixers.
Estimated value excluding VAT: 40 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated cost is inclusive of the two extension options.

Lot No: 5 Lot title: Event IT

1)Short description

The provision of IT equipment and services for The ACC Liverpool Group to hire on an event by event basis.

2)Common procurement vocabulary (CPV)

32320000

3)Quantity or scope

Items required for hire in this lot include, but are not limited to laptop and desktop PCs, printers and photocopiers, display and touchscreen digital signage and IT technicians.
Estimated value excluding VAT: 30 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated cost is inclusive of the 2 extension options.

Lot No: 6 Lot title: Stage Sets, Staging and Draping

1)Short description

The provision of stage sets, staging and/or draping or services for The ACC Liverpool Group to hire on an event by event basis.

2)Common procurement vocabulary (CPV)

39515200

3)Quantity or scope

Items required for hire in this lot include, but are not limited to stage sets, awards lectern, custom-designed treads, stage coverings, drapes and stage/floor managers, master carpenters and stage set crew.
Estimated value excluding VAT: 34 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated cost is inclusive of the 2 extension options.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The ACC Liverpool Group Limited reserves the right to request deposits and/or guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TT000049

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.10.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.9.2015

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