Tender for Avaya Phone System Upgrade

Choice Housing uses 3 Avaya IP Office 500 systems connected in a small community network, these need to be upgraded to version 9.1.

United Kingdom-Belfast: Telecommunications system

2016/S 126-225389

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Choice Housing Ireland Limited (and its subsidiaries)
37-41 May Street
Belfast
BT1 4DN
United Kingdom
Contact person: Procurement Manager — Kiara Dryden
Telephone: +44 2890441317
E-mail: contracts@choice-housing.org
NUTS code: UKN

Internet address(es):Main address: http://www.choice-housing.org/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.choice-housing.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for Avaya Phone System Upgrade.

Reference number: PRN618

II.1.2)Main CPV code

32524000

II.1.3)Type of contract

Services

II.1.4)Short description:

Choice Housing uses 3 Avaya IP Office 500 systems connected in a small community network, these need to be upgraded to version 9.1. The existing Voice-mail server and Contact Store will need to be upgraded, and 1-X portal will need to be installed.

II.1.5)Estimated total value

Value excluding VAT: 130 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50332000

II.2.3)Place of performance

NUTS code: UKN0

NUTS code: UKN01

NUTS code: IE021

II.2.4)Description of the procurement:

This tender covers 4 key elements:

i. The upgrade of the current Avaya system over our 3 sites;

ii. A 3 year support and maintenance package the Avaya system;

iii. A replacement solution for the CCR;

iv. A 3 year support and maintenance package for the new CCR.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Cost criterion – Name: Price / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 130 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Detailed in the ITT documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

Accelerated procedure

Justification:

Below threshold.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/08/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/11/2016

IV.2.7)Conditions for opening of tenders

Date: 05/08/2016

Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/06/2016

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