Tender for Brand Asset Management System

The University of Portsmouth is looking to appoint a supplier who has the proven ability, and software, to implement a multi-faceted brand asset management solution.

United Kingdom-Portsmouth: Software package and information systems

2017/S 188-385057

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Portsmouth
University House, Winston Churchill Avenue
Portsmouth
PO1 2UP
United Kingdom
Contact person: Purchasing Section
Telephone: +44 2392843172
E-mail: finance.purchasing@port.ac.uk
NUTS code: UKJ31

Internet address(es):Main address: www.port.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/port/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/port/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

17/052 — Brand Asset Management System.

Reference number: 17/GH/052

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Portsmouth is looking to appoint a supplier who has the proven ability, and software, to implement a multi-faceted brand asset management solution (BAM) to support the change in working practices driven by the University of Portsmouth’s Marketing and Communication department, and its interaction with its internal and external customers. The BAM solution will drive the roll-out of the new University brand, utilising new brand assets, with existing digital video, imagery, documents and associated files migrated from an existing digital asset management solution (DAM).

To Express an Interest in this project please register on the University of Portsmouth In-Tend web-page and express an interest in this project. Please find the web-link for our web-page below:

https://in-tendhost.co.uk/port/

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Please note the University ICT strategy is to introduce cloud based solutions where appropriate, so any solution must be delivered as Software as a Service (SaaS).

This tender is to appoint a single supplier that can work with the University to implement a BAM solution that delivers to each of the requirements outlined within the Specification. We are looking for a supplier to undertake the discovery, development and delivery phases with the Corporate Communications team within the Marketing and Communications department within 12 weeks of appointment, ready for UK and International staff roll-out. The development and support required is for a period of 3 years, with the option to extend for another 2 years.

It is important to stress that the type of BAM solution we are looking for is not just a digital asset management system (DAM). (We currently run AssetBank as our DAM solution, which we will be looking to migrate appropriate assets from into the new BAM). We realise that a robust digital asset management system is at the core of any BAM solution, however, it is the ability of your facets, or modules, that surround your DAM offering that can deliver to current core business processes that are key to this tender.

To Express an Interest in this project please register on the University of Portsmouth In-Tend web-page and express an interest in this project. Please find the web-link for our web-page below:

https://in-tendhost.co.uk/port/

Please complete both the ITT documents and the Suitability Questionnaire documents. All supplier’s Suitability Questionnaires will be scored and the top (approximately 6) suppliers will then have their tender documents scored. This is being run as one stage, but with 2 parts.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Initial 3 year plus 2 year.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Please see tender specification.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/11/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 60 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/11/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

University of Portsmouth
Portsmouth
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/09/2017

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