Tender for Broadmoor Security Maintenance Services

Tender for Broadmoor Security Maintenance Services

The Trust would like to award a contract for the delivery of planned preventative maintenance, reactive maintenance and equipment life cycle replacement service.

United Kingdom-Crowthorne: Repair and maintenance services of security equipment

2019/S 099-239955

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West London Mental Health NHS Trust
Broadmoor Hospital
RG45 7EG
United Kingdom
Contact person: Mr Samm Parker
E-mail: tenders.security@westlondon.nhs.uk
NUTS code: UKJ11

Internet address(es):Main address: http://www.wlmht.nhs.uk

Address of the buyer profile: http://www.wlmht.nhs.uk

I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: https://www.lppsourcing.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.lppsourcing.org/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of Broadmoor Security Maintenance Services

Reference number: DN409976

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The new Broadmoor Hospital site has been built on land immediately adjacent to the old hospital. The Trust expects to take operational management of the new hospital in spring 2019, with a view to moving patients from the old hospital to the new hospital towards the end of 2019.The Trust has a number of legacy security systems and new digital systems being installed in the new hospital that have already been procured. The current in house team maintains some aspects of the legacy systems, supported by specialist maintenance contractors from time to time. The Trust would like to award a contract for the delivery of planned preventative maintenance (PPM), reactive maintenance and equipment life cycle replacement service, delivered in a partnership.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ11

II.2.4)Description of the procurement:

The hospital is compliant with HMPPS Category B prison standards, having perimeter intrusion detection systems, supported by CCTV. General surveillance cameras as well as internal ward and garden CCTV are broadly used, details of which are included within the asset register to be provided during the ISOS Phase of the procurement. The hospital perimeter will initially include both perimeters for the old and new hospitals. These will be joined together prior to the patient move, to enable further development works to take place securely before the old perimeter can be decommissioned. The secure perimeter will therefore cover a circumference of approximately 1,4 km (91 zones) and will reduce to approximately 1,1 km when the old hospital perimeter is decommissioned. The scale of the project will incorporate all systems in the new hospital and the perimeter Detection and CCTV in the old site. Please refer to Memorandum of Information (MoI) for more information in respect of the high level requirements. Given the high security nature of the Trust, together with the complexity of new and legacy systems being maintained, the Trust has adopted the competitive dialogue procedure to define the designated solution(s) that best suits and meets the trusts short, medium and long term needs and requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract will have the option to be extended beyond the initial term of 24 months by a maximum of 2 further extensions of 12 months each.

These extensions are optional and can only be availed at the sole discretion of the Contracting Authority.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/06/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Director of Finance, West London Mental Health NHS Trust
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: