Tender for Build of the Adoption Register – Department for Education

Tender for Build of the Adoption Register – Department for Education

The DfE’s aim is to deliver an Adoption Register that focuses on user needs in line with the GDS Technology Code of Practice.

United Kingdom-London: Software package and information systems

2018/S 110-250606

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Education
Sanctuary Buildings Great Smith Street
United Kingdom
Telephone: +44 8450194170
E-mail: Sourcing.HELP@education.gov.uk
Fax: +44 2476823675
NUTS code: UKDInternet address(es):Main address: https://www.gov.uk/Department-for-Education
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://education.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://education.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Build of the Adoption Register

Reference number: itt_30359

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

We are proposing to contract for the build of a matching service to carry out the functions of the Adoption Register. The DfE’s aim is to deliver an Adoption Register that focuses on user needs in line with the GDS Technology Code of Practice.

When an adoption agency is considering placing a child for adoption, they look for a suitable match, which is often found locally. For some children, they need to look further afield using tools such as the Adoption Register.

The Adoption Register is an online database of unmatched children and prospective adopters. It is used by both social workers and prospective approved adopters to seek matches and operates on a statutory basis under section 125 of the Adoption and Children Act 2002.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Adoption Register is an online database of unmatched children and prospective adopters. The Department has been considering the future of the Adoption Register which has involved extensive stakeholder engagement including conducting a “Discovery Phase” to assess options for the future. Insights from those will be shared at the supplier event.

The Register has existed since 2001. It made 233 matches in 2016/17 that comprises 126 matches from Exchange Days, 99 from Regional Business Partner searches, 5 from adopter-led searches and 3 from practitioner searches. With all approved prospective adopters now having access to the service to search for their own matches, there is increased opportunity to create more matches between children and adopters on the register.

The DfE’s aim is to deliver an Adoption Register which has user needs as a key focus in line with the GDS Technology Code of Practice, supported by a technology solution that is fully accessible and secure. It may be a Software-as-a-Service (SaaS) solution, provided that the needs of the users can be fully met. Alternatively, the solution may be built and hosted within the DfE’s Microsoft Azure infrastructure, with a preference for Platform-as-a-Service (PaaS) where possible or and Infrastructure-as-a-Service (IaaS) provision where PaaS is not an option. The Adoption Register will need to fully interoperate with other third party services and facilitate the seamless movement of data to and from the DfE as and when required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: yes
Description of renewals:

1 month plus 1.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As part of the tender requirements, bidders will be required to describe how their processes meet the requirements under the data protection legislation, including the General Data Protection regulation (EU2016/679), and that they will be required to comply with the GDPR under the proposed contract.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Prior information number: 2018/S0 85-191537.

VI.4)Procedures for review

VI.4.1)Review body

High Court
Royal Court of Justices, the Strand
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contracts is communicated to suppliers. Unsuccessful suppliers shall be informed by the Contracting Authority as soon as possible after the decision has been made. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by the breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and / or order that the duration of the contract is shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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