Tender for Build of the Adoption Register – Department for Education
The DfE’s aim is to deliver an Adoption Register that focuses on user needs in line with the GDS Technology Code of Practice.
United Kingdom-London: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
Build of the Adoption Register
II.1.2)Main CPV code
II.1.3)Type of contract
We are proposing to contract for the build of a matching service to carry out the functions of the Adoption Register. The DfE’s aim is to deliver an Adoption Register that focuses on user needs in line with the GDS Technology Code of Practice.
When an adoption agency is considering placing a child for adoption, they look for a suitable match, which is often found locally. For some children, they need to look further afield using tools such as the Adoption Register.
The Adoption Register is an online database of unmatched children and prospective adopters. It is used by both social workers and prospective approved adopters to seek matches and operates on a statutory basis under section 125 of the Adoption and Children Act 2002.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Adoption Register is an online database of unmatched children and prospective adopters. The Department has been considering the future of the Adoption Register which has involved extensive stakeholder engagement including conducting a “Discovery Phase” to assess options for the future. Insights from those will be shared at the supplier event.
The Register has existed since 2001. It made 233 matches in 2016/17 that comprises 126 matches from Exchange Days, 99 from Regional Business Partner searches, 5 from adopter-led searches and 3 from practitioner searches. With all approved prospective adopters now having access to the service to search for their own matches, there is increased opportunity to create more matches between children and adopters on the register.
The DfE’s aim is to deliver an Adoption Register which has user needs as a key focus in line with the GDS Technology Code of Practice, supported by a technology solution that is fully accessible and secure. It may be a Software-as-a-Service (SaaS) solution, provided that the needs of the users can be fully met. Alternatively, the solution may be built and hosted within the DfE’s Microsoft Azure infrastructure, with a preference for Platform-as-a-Service (PaaS) where possible or and Infrastructure-as-a-Service (IaaS) provision where PaaS is not an option. The Adoption Register will need to fully interoperate with other third party services and facilitate the seamless movement of data to and from the DfE as and when required.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
1 month plus 1.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
As part of the tender requirements, bidders will be required to describe how their processes meet the requirements under the data protection legislation, including the General Data Protection regulation (EU2016/679), and that they will be required to comply with the GDPR under the proposed contract.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Prior information number: 2018/S0 85-191537.
Royal Court of Justices, the Strand
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contracts is communicated to suppliers. Unsuccessful suppliers shall be informed by the Contracting Authority as soon as possible after the decision has been made. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by the breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and / or order that the duration of the contract is shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5)Date of dispatch of this notice: