Tender for Business Travel Management Services – Coventry

Tender for Business Travel Management Services – Coventry

The University of Warwick has a requirement for Travel Management Services. The tender is split into 2 Lots.

United Kingdom-Coventry: Travel agency and similar services

2018/S 126-287891

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Warwick
Argent Court, Sir William Lyons Road
Coventry
CV4 7EZ
United Kingdom
Contact person: Caroline Plane
Telephone: +44 2476150575
E-mail: c.plane@warwick.ac.uk
NUTS code: UKG33Internet address(es):Main address: https://in-tendhost.co.uk/universityofwarwick

Address of the buyer profile: https://in-tendhost.co.uk/universityofwarwick

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofwarwick
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofwarwick
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: University

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Business Travel Management Services

Reference number: CP-18-UOWTRAVEL-CW

II.1.2)Main CPV code

63510000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Warwick has a requirement for Travel Management Services. The tender is split into 2 lots:

Lot 1: UK and International travel booking and advisory services.

Lot 2: Rail travel booking services. Suppliers must bid for both lots.

The University will award either both lots to one supplier or just lot 1. Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Suppliers must bid for both lots. The University will award either both lots to one supplier or just lot 1.

II.2)Description

II.2.1)Title:

UK and International travel booking and advisory services

Lot No: 1

II.2.2)Additional CPV code(s)

63510000
79997000
63500000
63516000

II.2.3)Place of performance

NUTS code: UKG3
Main site or place of performance:

II.2.4)Description of the procurement:

Provision of UK and International Air and Hotel services; Ferry services; Eurostar; International Vehicle Hire; and associated travel advisory services. Suppliers must bid for both lots. The University will award either both lots to one supplier or just lot 1.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Rail travel booking service

Lot No: 2

II.2.2)Additional CPV code(s)

63510000
79997000
63516000

II.2.3)Place of performance

NUTS code: UKG3
Main site or place of performance:

II.2.4)Description of the procurement:

Provision of online and offline Rail booking services. Suppliers must bid for both lots. The University will award either both lots to one supplier or just lot 1.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/08/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/08/2018
Local time: 12:05
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please refer to http://in-tendhost.co.uk/universityofwarwick for further information and to express interest. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure. The University expressly reserves the rights:

i) Not to award any contract as a result of this procurement process commenced by publication of this notice.

ii) To make whatever changes it may see fit to the content and structure of the tendering competition.

iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

iv) To award contract(s) in stages. Under no circumstances will the University be liable for any costs incurred by candidates. The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

VI.4)Procedures for review

VI.4.1)Review body

University of Warwick
Coventry
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/07/2018

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