Tender for Business World Specialist Appointment

Tender for Business World Specialist Appointment

Business World specialist to support the ongoing development of Business World in the Council.

United Kingdom-Paisley: Systems and technical consultancy services

2019/S 077-183722

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Contact person: Bridget Lambert
E-mail: bridget.lambert@renfrewshire.gov.uk
NUTS code: UKM83
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Appointment of a Business World Specialist

Reference number: RC-CPU-18-522

II.1.2)Main CPV code

72220000

II.1.3)Type of contract

Services

II.1.4)Short description:

Renfrewshire Council are seeking to appoint a suitably experienced business world specialist to support the ongoing development of business world in the Council.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

Paisley, Renfrewshire.

II.2.4)Description of the procurement:

Renfrewshire Council are seeking to appoint an experienced business world specialist to support the ongoing development of business world in the Council. The appointed provider is required to have a detailed and technical understanding of the (Agresso) Unit 4 product — Business World (@ Milestone 6 and Milestone 7) — to provide specialist ICT services in the ongoing development of the ERP system and continued deployment of newly configured functionality across the Council. The appointed consultant will also support software upgrades, patches, milestones, etc.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and approach / Weighting: 20
Quality criterion – Name: Structure and staffing / Weighting: 20
Quality criterion – Name: Knowledge transfer / Weighting: 10
Quality criterion – Name: Fair working practices / Weighting: 5
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2019
End: 30/06/2022
This contract is subject to renewal: yes
Description of renewals:

The initial period will be for 36 months, with an option to extend for up to a further 12 months until 30.6.2023. Any extension will be at the sole discretion of Renfrewshire Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other procurement documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The service provider is required to have a detailed and technical understanding of the (Agresso) Unit 4 product — Business World (@ Milestone 6 and Milestone 7).

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders are required to have a minimum Dun and Bradstreet failure score of 20. Any bidder with a score of less than 20 will be asked to provide additional supporting information to the satisfaction of the Council’s risk manager.

Minimum level(s) of standards required:

It is a requirement of this contract that bidders hold or can commit to obtain prior to formal award of contract, as a minimum, the types and levels of insurance detailed below:

— employers liability: statutory minimum of 5 000 000 GBP, each and every claim,

— public and products liability: 1 000 000 GBP minimum, each and every claim,

— professional indemnity: 250 000 GBP minimum, each and every claim.

Such insurance shall be maintained for the duration of the period of the contract and for a minimum of five (5) years following the expiration or earlier termination of the contract.

Statutory third party motor vehicle cover of at least 1 000 000 GBP or where there is no fleet but rather you permit your employees to use their personal vehicles on the business of the company), please provide a letter signed by a person of appropriate authority confirming that the company has ongoing arrangements in place to ensure that their employees’ vehicles are appropriately insured and maintained.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

The current contract ends on 30.6.2019, therefore this contract requires to commence on 1.7.2019. In order to meet the Council’s governance a report recommending approval for award must be submitted to the Council’s Finance, Resources and customer services policy board on 5.6.2019. To meet the timelines associated with the this formal board tenders must be received by no later than 7 May. The accelerated procedure is required to ensure that the Council receives the level of specialist support required to support the ongoing development of Business World in Renfrewshire Council.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/10/2019

IV.2.7)Conditions for opening of tenders

Date: 07/05/2019
Local time: 12:30
Place:

Renfrewshire House, Cotton Street, Paisley.

Information about authorised persons and opening procedure:

The tender will be opened in accordance with the Council’s standing orders relating to contracts.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Council will request the following documentation once all bids have been received:

Evidence of your company’s insurance certificates detailing the required level of insurance as per the levels stated within this Contract Notice and as detailed within the invitation to tender document uploaded within the general attachments area in Public Contract Scotland Tender Portal.

Tenderers are required to submit S7 Declaration as part of their tender submission. The document is attached within the commercial envelope.

A completed copy of the supporting documents uploaded within the general attachments area in Public Contract Scotland Tender Portal, please note that documents must be signed by an authorised signatory (a person with the Authority to formally bind the contracting organisation).

The supporting documents include:

S2 equalities declaration;

S3 tender compliance certificate;

S4 no collusion certificate;

S5 prompt payment certificate;

S9 list of proposed subcontractors (if applicable).

Appendix 2 Data Processing Agreement document. The successful service provider will be required to sign a copy of the data processing agreement on award.

Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Tenderers may be asked to provide details of two reference that confirm the ability of the organisation to successfully undertake the service for this requirement.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13357

Community Benefits and Sustainability is a key element of the Councils commitment to deliver the 5 key outcomes set out in the Council plan (http://www.renfrewshire.gov.uk/councilplan).

The provision of voluntary community benefits is included within this tender as a non evaluated element.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13357

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Voluntary community benefits will be sought as per the ITT.

(SC Ref:581089)

VI.4)Procedures for review

VI.4.1)Review body

See VI.4.3) below
Sheriff Court or Court of Session
United Kingdom

VI.4.2)Body responsible for mediation procedures

See VI.4.3) below
Sheriff Court or Court of Session
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SS12105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/04/2019

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