Tender for Catering Services – Hereward College, Coventry

Tender for Catering Services – Hereward College, Coventry

The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

United Kingdom-Coventry: Catering services for other enterprises or other institutions

2017/S 066-124386

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hereward College
Bramston Crescent, Tile Hill
United Kingdom
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKG33 
Internet address(es):Main address: http://www.hereward.ac.uk/

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.litmuspartnership.co.uk/project/hereward_college
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Hereward College ~ Tender for Catering Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Hereward College is a General Further Education College that offers inclusive provision and specialist facilities for day and residential learners with complex disabilities and learning difficulties. The College provide full-time learning programmes at pre-entry level to level 3 for 274 College based learners, 10 outreach learners and 95 work based learners, through their Hereward Training activity.

With a vision of preparing learners for the next stage of their lives, providing them with outstanding employability skills and greater control over their future, the College have a track record of promoting individual achievement since 1971.

In October 2016, the College was judged to be Inadequate, with Ofsted highlighting specific concerns relating to safeguarding, outcomes for learners and teaching and learning assessment.

The current Principal is retiring, the College have strengthened the Safeguarding team and a review of the College has been undertaken by the FE Commissioner’s office.

II.1.5)Estimated total value

Value excluding VAT: 275 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Hereward College.


United Kingdom.

II.2.4)Description of the procurement:

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 274 students on site and 205 teaching and support staff, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1.9.2017 until 31.7.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Hereward College for the duration of this contract.

The College year is based on a calendar of 36 weeks. Three days are to be used for staff professional development.

The contract offered covers the scope for the provision of all catering services within the College, which currently includes breakfast service, morning break, lunch, afternoon break, all hospitality and free issue requirements. Free Student meals and hospitality will be charged based on consumption and at net food cost.

Whilst the College prioritise value for money as a key objective of the competitive tender process, the Governing body is not obliged to accept the lowest price.

Hereward College expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

The College believes that success should be celebrated and that Students should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all Students. As a result, the College are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

As a College who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed. The College would wish for the Contractor to look at making this investment within the existing dining area, with attention being given to the upgrade, maintenance and management of the software for the current cashless system, counter layout and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

The College objectives:

— to further increase the standards of fresh food provision,

— to further increase the standard of service for all customers,

— to receive a consistently high quality catering provision,

— to generate an improved dining environment for all students,

— to receive proactive management support for the catering team,

— to hold regular review meetings with the successful contractor,

— to achieve overall value for money.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 275 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2017
End: 31/08/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/05/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/06/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/hereward_college

The closing date for receipt of the Selection Questionnaire is 12.5.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Hereward College
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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