Tender for Catering Services Stroud

Tender for Catering Services Stroud

Marling School and Stroud High School – Tender for Catering Services.

United Kingdom-Stroud: School catering services

2016/S 028-044576

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Marling School
Caincross Road
Stroud
GL5 4HE
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKK13Internet address(es):Main address: http://www.marling.gloucs.sch.uk

I.1)Name and addresses

Stroud High School
Beards Lane, Cainscross Road
Stroud
GL5 4HF
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKK13Internet address(es):Main address: http://www.stroudhigh.gloucs.sch.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/marling_school_and_stroud_high_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Marling School and Stroud High School – Tender for Catering Services.

II.1.2)Main CPV code

55524000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer will be required to provide catering services at Marling School and Stroud High School.

The catering contract being offered will commence on 1.9.2016 based on an initial 3-year contract term with the option to extend for a further 2 years depending on service delivery and financial results.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Marling School and Stroud High School, Stroud, United Kingdom.

II.2.4)Description of the procurement:

The Schools are seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘best value’ and work in partnership with the chosen contractor going forward.

Marling School:

Current numbers on roll are 864 students, including some 240 6th Formers, plus 108 teaching and support staff.

Current turnover figures are circa 90 000 GBP per annum including Free School Meals, Staff Duty Meals and Hospitality. In addition to this the current contractor also produces meals for Randwick Primary School on a daily basis. The current value of this service is circa 18 500 GBP per annum and the current billing arrangement is between Marling School and Randwick Primary School.

The School received funding for the build of a new catering / dining facility some two years ago and this new facility is modern and vibrant.

Stroud School:

Current numbers on roll are 893 students, including 261 6th Formers, plus 104 teaching and support staff.

Current turnover figures are circa 177 500 GBP per annum including Free School Meals, Staff Duty Meals and Hospitality.

This figure also includes 65 000 GBP of 6th Form sales.

Suppliers which are invited to tender should take into account the current size of the dining areas at Stroud High School and submit proposals to reduce queuing times and maximise the use of the dining space. In turn the Students of Stroud High School should have an enhanced, social and enjoyable dining experience during the new contract term.

6th Form:

The 6th Form provision caters for both Marling School and Stroud High School students and is currently administered through the Stroud High School catering account. To ensure total clarity of the Sixth Form catering operation the new contract term will require this service to be accounted for on a separate accounting system.

All 3 catering accounts will be based on an initial 3-year contract term with the option to extend for a further 2 years depending on service delivery and financial results. Financially the contract will be based on a fixed price agreement during the contract term and if any improvements to financial surpluses are generated then the Contractor shall share these on an agreed percentage return. Free School Meals and any ad hoc catering requirements will be invoiced on a monthly basis and backed up with daily analyses of the charges.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure the Schools have total clarity on financial performance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2016
End: 31/08/2021
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/03/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:http://www.litmuspartnership.co.uk/project/marling_school_and_stroud_high_school

The closing date for receipt of the Pre-Qualification Questionnaire is 11.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Marling School and Stroud High School
Stroud
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/02/2016

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