Tender for Cemetery and Crematorium Management Software

Tender for Cemetery and Crematorium Management Software

To supply cemeteries, crematorium, memorials and mapping management software package.

United Kingdom-Birkenhead: Software package and information systems

2019/S 059-136613

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wirral Borough Council
Marris House, 3th Floor, West Wing, Hamilton Street
Birkenhead
CH41 5AL
United Kingdom
Telephone: +44 1516062000
E-mail: tenders@wirral.gov.uk
Fax: +44 1516663705
NUTS code: UKD74

Internet address(es):Main address: http://www.wirral.gov.uk/

Address of the buyer profile: http://www.wirral.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest-org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.the-chest-org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cemeteries, Crematorium, Memorials and Mapping Management Software package – RETENDER

Reference number: DN397449

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Wirral Council’s Parks and Countryside Team are seeking to replace their existing Cemetery and Crematorium management software and standalone data sources with a more modern solution. The aims of this project are to increase back office efficiency, provide better core back office administration for burials and cremations including memorial, finance and statistics; provide an internet booking system for Funeral Directors together with a complete grave mapping system for all cemeteries.

II.1.5)Estimated total value

Value excluding VAT: 245 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD74

II.2.4)Description of the procurement:

Wirral Council’s Parks and Countryside Team are seeking to replace their existing Cemetery and Crematorium management software and standalone data sources with a more modern solution. The aims of this project are to increase back office efficiency, provide better core back office administration for burials and cremations including memorial, finance and statistics; provide an internet booking system for Funeral Directors together with a complete grave mapping system for all cemeteries.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Price – Weighting: 55
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract is initially for 5 years, with the option to extend for up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 25/04/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2019

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