Tender for Central Street Lighting Management System

Tender for Central Street Lighting Management System

The design, supply, installation, maintenance and operation of a central street lighting management system which will enable variable street lighting levels across Transport for London’s Road Network (TLRN) and possibly as a future requirement.

UK-London: lighting systems

2012/S 235-387049

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): Surface Commercial
SE1 8NJ London
UNITED KINGDOM
E-mail: lilian.wong@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.gov.uk

Electronic access to information: https://eprocurement.gov.uk

Electronic submission of tenders and requests to participate: https://eprocurement.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Central street lighting management system.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The design, supply, installation, maintenance and operation of a central street lighting management system which will enable variable street lighting levels across Transport for London’s Road Network (TLRN) and possibly as a future requirement TfL may extend utilisation of these contracts to London Boroughs. This will allow flexible control of the energy consumed and act as an approved meter accurately recording energy usage enabling CO2 emissions to be calculated. It will also provide automated fault feedback which can be interfaced with the reactive repairs and maintenance works order generation process.
II.1.6)Common procurement vocabulary (CPV)

31527260, 32425000, 34928500, 45316110, 48821000, 50232100, 50312310, 71323200

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 is a mandatory element for which all suppliers must bid for before being given an opportunity to optionally bid for lots 2 and/or 3 however, these lots may be alternatively procured as a separate option, see information on options under this notice for lots 2 and 3. For all lots the contract duration period is 4 years approximately followed by a break period and possible yearly extensions periods up to a total maximum duration of 8 years approximately. The estimated equipment quantity is given for information only and may be subject to change dependent upon future requirements. At a future date and subject to TfL’s discretion there may be provision to include London Boroughs under these procurement contract(s). Further details are to be made in the tender documentation given to the selected bidders following the pre-qualification stage.
II.2.2)Information about options
Options: yes
Description of these options: The Authority may choose to vary the activities under this procurement after completion of the pre-qualification stage. At.
The tender stage interested mandatory lot 1 bidders will be asked if they wish to tender for Lots 2 and/or 3 but this may be subject to change following the tender evaluation stage if the Authority should decide to reserve the optional right to award contracts for these lots to an alternative supplier. Further details are to be made in the tender documentation given to the selected bidders following the pre-qualification stage.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Core central management system

1)Short description
The design, supply, installation, maintenance and operation of a Core Street Lighting Central Management System (CMS), the core CMS is to operate by installing a small control device known as a “node” on street lights that allows wireless radio communication with base stations. These base stations are to connect to a regular IP network links to a central system which are to run the overall CMS. The central system should have a web server and provide a web-based user interface allowing users to change the street lighting levels by controlling the nodes remotely.
2)Common procurement vocabulary (CPV)

31527260, 32425000, 34928500, 45316110, 48821000, 50232100, 50312310, 71323200

3)Quantity or scope
Lot 1 is a core mandatory element whereby all interested suppliers must submit a proposal for this lot before being given the opportunity to optionally bid for lots 2 and/or 3. The luminaire nodes equipment quantity is anticipated to exceed 30 000 approximately, this estimated quantity is given for information only and may be subject to change prior to the formal.
Tender stage. See also details given in options and the main body of this notice with further details about the full range of equipment requirements and quantities to be made in the tender documentation given to the selected bidders following the prequalification stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Central system server services
1)Short description
An optional requirement for hosting service and maintenance of the central system server data to Lot 1 and if required may include maintenance installation and/or other services.
2)Common procurement vocabulary (CPV)

31527260, 32425000, 34928500, 45316110, 48821000, 50232100, 50312310, 71323200

3)Quantity or scope
Only bidders submitting proposals for mandatory lot 1 core CMS requirement will have an opportunity to optionally bid for this lot 2. See details given in options and the main body of this notice with further details to be made in the tender documentation given to the selected bidders following the pre-qualification stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Communications network services
1)Short description
An optional requirement for communication services, maintenance and if required may include possible installation works or other services for lot 1.
2)Common procurement vocabulary (CPV)

31527260, 32425000, 34928500, 45316110, 48821000, 50232100, 50312310, 71323200

3)Quantity or scope
Only bidders submitting proposals for mandatory lot 1 core CMS requirement will have an opportunity to optionally bid for this lot 3. See details given in options and the main body of this notice with further details to be made in the tender documentation given to the selected bidders following the pre-qualification stage.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or parent company guarantee may be required by the contracting authority.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The contracting authority’s terms and conditions of payment will apply.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants/Suppliers are required to express an interest to this Ojeu/PQQ by registering initially as a (new) supplier on TfL’s.
Eprocurement system and following the instructions at https://eprocurement.tfl.gov.uk and for suppliers already registered they can access the PQQ directly. The pre-qualification questionnaire (PQQ) asks for the details of technical (and commercial) capabilities and must be completed by the stated date, see Deadline date and time under Notice Item IV.3.4 Time limit of requests for both participating and submitting your PQQ response by specified date and time of 12:00 UK London.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The PQQ contains economic and financial information for suppliers to complete. At any stage prior to award the Auhority may carry out searches on supplier’s company accounts, current financial status and request copies of audited company accounts.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants may be required to provide CVs and / or professional qualifications of their proposed staff and if applicable to include any sub-contractors during the procurement process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
tfl_scp_000486
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Transport for London (TfL) is under the direction of the Mayor of London, the Greater London Authority (GLA) as a provider of transport services, including providing services for Surface Transport (Streets). The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies), the GLA and its other functional bodies and also possibly London Boroughs. Any of these bodies may award a contract to the successful bidder substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents. Further information on TfL may be found at www.tfl.gov.uk. If and when this requirement is offered to tender.

This may at the awarding authority’s discretion, be by electronic e-tendering or e-auction or e-award system. The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or call or all companies who express an interest in tendering for this work. Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must re-apply if they wish to be considered for the scheme (services/supply/works) advertised. TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. TfL strongly supports and implements the GLA Group Responsible Procurement Policy. Details about the policy can be found on the publications page of the TfL’s web site www.tfl.gov.uk/businessandpartners/sellingtotfl/1337.aspx GLA Responsible Procurement Policy (pdf). Further details as to the application of the GLA Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into starting from notification of the award decision to request additional debriefing before expiry of the standstill period. Such additional information should be requested from the address in Section 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly within the legislative timescales. Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.12.2012

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