Tender for Children and Young People’s Counselling Service – Swansea

Tender for Children and Young People’s Counselling Service – Swansea

Swansea Council is seeking to appoint an organisation to achieve the vision of an integrated and flexible counselling service.

United Kingdom-Swansea: Counselling services

2018/S 176-399759

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792636000
E-mail: procurement@swansea.gov.uk
NUTS code: UKL18Internet address(es):Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Children and Young People’s Counselling Service

Reference number: CCS/18/078

II.1.2)Main CPV code

85312320

II.1.3)Type of contract

Services

II.1.4)Short description:

Swansea Council is seeking to appoint an organisation to achieve the vision of an integrated and flexible counselling service which would meet the need for building resilient children and young people. The focus on building resilience is a key aspect of the developing Integrated Wellbeing Strategy.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85312300
85312320
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea

II.2.4)Description of the procurement:

Swansea Council is seeking to appoint an organisation to achieve the vision of an integrated and flexible service which would meet the need for building resilient children and young people. The focus on building resilience is a key aspect of the developing Integrated Wellbeing Strategy.

Whilst the Service should be integrated and seamless for children and young people and their families, it should be noted that there are different elements to this contract which will require differences in relation to reporting on outcomes and expenditure. The Statutory requirement is funded via the School Based Counselling Allocation to provide services for 11 – 18 year olds. The Non Statutory element for the delivery of age appropriate services for 4 – 10 year olds is funded through the Welsh Governments (WG) Families First Grant.

The Council are looking to appoint 1 Service Provider to cover all elements of the Contract.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Start: 03/12/2018
End: 31/08/2021

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract will be for an initial contract period of 3.12.2018 – 31.8.2021, with the option to extend for up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Please see tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Please see tender documents.

III.2.2)Contract performance conditions:

Please see tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

Please see tender documents.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 11/10/2018
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1) Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link,

— Enter your correct business and user details,

— Note the username you chose and click “Save” when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure),

— Agree to the terms and conditions and click “continue”.

2) Express an interest in the project:

— Login to the portal with your username/password,

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier),

— Click on the relevant ITT to access the content,

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3) Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),

— You can now use the “Messages” function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=83778

(WA Ref:83778)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City & County of Swansea, Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792636000Internet address: http://www.swansea.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council may incorporate a minimum 10 calendar day voluntary standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

City & County of Swansea, Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
United KingdomInternet address: www.swansea.gov.uk

VI.5)Date of dispatch of this notice:

11/09/2018

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