Tender for Cleaning Services Bedford

Tender for Cleaning Services Bedford

Sharnbrook Academy Federation — Tender for Cleaning Services.

United Kingdom-Sharnbrook: School cleaning services

2016/S 032-051118

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sharnbrook Academy Federation
Odell Road
Sharnbrook
MK44 1JL
UNITED KINGDOM
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKH22Internet address(es):Main address: http://www.sharnbrook.beds.sch.uk/saf-governance/13589.html
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/sharnbrook_academy_federation
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sharnbrook Academy Federation — Tender for Cleaning Services.

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer will be required to provide cleaning services to the Sharnbrook Academy Federation.

The contract being tendered is for 4 years on a 2 + 2 basis subject to satisfactory performance and reviews in the 1st 2 years. The contract will run from 1.8.2016.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH22
Main site or place of performance:

Sharnbrook Upper School;

Lincroft Middle School;

Harrold Priory Middle School;

Margaret Beaufort Middle School;

Bedfordshire, United Kingdom.

II.2.4)Description of the procurement:

The contract being tendered is for 4 years on a 2 + 2 basis subject to satisfactory performance and reviews in the 1st 2 years. The contract will run from 1.8.2016. The intention is that the contractor will carry out the 2016 summer clean ready for the start of the new school year. The successful contractor must have a robust and proven recruitment / staff absence cover strategy, as the schools are in rural areas.

The Federation would also like to consider within this contract:

1. Litter picking and emptying of the schools external litter bins;

2. Feminine hygiene — monthly collection and replacing of the sanitary bins, weekly collection and swapping of clinical waste bins (Medial rooms and Nursery);

3. Other wash-room services that they can offer, i.e. air fresheners, neutralisers, etc.

At present there is a mix of cleaning contracts across the 4 schools.

Sharnbrook Upper School has nearly 2 000 students and 400 staff. It consists of 17 buildings. This is part in-house and part outsourced to a contractor due to difficulties in recruiting suitable reliable staff.

The current contract value for cleaning is circa 210 000 GBP;

Litter picking and external bins circa 10 400 GBP;

Feminine hygiene and wash-room services circa 2 000 GBP.

Lincroft Middle School has nearly 850 students and 110 staff. It consists of 6 buildings. This is part in-house and part outsourced to a contractor due to difficulties in recruiting suitable reliable staff.

The current value of the cleaning is circa 33 000 GBP;

Litter picking is circa 1 500 GBP;

Feminine hygiene and wash-room services is circa 2 000 GBP.

Harrold Priory Middle School has nearly 400 students and 40 staff. It consists of 7 buildings. This is completely outsourced.

The current value of the cleaning is circa 28 000 GBP;

Litter picking is circa 1 500 GBP;

Feminine hygiene and wash-room services is circa 1 000 GBP.

Margaret Beaufort Middle School is completely in house and there are 13 cleaning operatives and the site manager working 70 hours per week Monday to Friday in the afternoons.

None of the cleaners are members of the LGPS.

The current value of the cleaning is circa 29 000 GBP;

Litter picking is circa 1 500 GBP;

Feminine hygiene and wash-room services is circa 1 000 GBP;

Total contract value circa 320 000 GBP.

Further information is provided within the PQQ Document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2016
End: 31/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/03/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:http://www.litmuspartnership.co.uk/project/sharnbrook_academy_federation

The closing date for receipt of the Pre-Qualification Questionnaire is 18.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Sharnbrook Academy Federation
Bedfordshire
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/02/2016

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