Tender for Cleaning Services in Falkirk

Tender for Cleaning Services in Falkirk

The Provision of Cleaning Services for Properties and Kitchens in the Falkirk Council Area.

United Kingdom-Falkirk: Laundry washing, dry-cleaning and drying machines

2015/S 162-297085

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): CPU
For the attention of: Lesley Anderson
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
E-mail: purchasing@falkirk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): CPU
For the attention of: Lesley Anderson
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
Internet address: http://www.falkirk.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Provision of Cleaning Services for Properties and Kitchens in the Falkirk Council Area.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations throughout Falkirk Council area.

NUTS code UKM26

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)
Falkirk Council are looking to award a framework agreement for the provision of cleaning services for properties and kitchens throughout the Falkirk Council area.
1. Lot 1 — Void/homeless properties,
2. Lot 2 — Communal areas,
3. Lot 3 — Deep cleans — Kitchens and canopies.

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=410522

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

42716000, 98310000, 90900000, 90910000, 90911000, 90911100, 90911200, 90919000, 90919300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Detailed in specification.
Estimated value excluding VAT: 1 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for up to 12 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Void/Homeless Properties

1)Short description
Falkirk Council operates a stock of void properties for allocation to homeless persons and mainstream tenancies. These range from bedsits — 1, 2 and 3 bedroom properties. The Authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished, therefore the work will involve more than just a straight forward empty house clean.
2)Common procurement vocabulary (CPV)

90910000, 90900000, 90911100, 90911000, 90911200, 90919000, 90919300, 39291000, 42716000, 98311100

3)Quantity or scope
.
Estimated value excluding VAT: 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3Lot title: Deep Cleans — Kitchens and Canopies
1)Short description
The provision of deep cleaning services for kitchens, canopies and ductwork in various locations throughout the Falkirk Council area.
2)Common procurement vocabulary (CPV)

90910000, 90900000, 90911000, 90911100, 90911200, 90919300

3)Quantity or scope
.
Estimated value excluding VAT: 65 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2Lot title: Communal Areas
1)Short description
The service will cover regular cleaning of communal areas in flatted residential blocks in central Falkirk including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard.
2)Common procurement vocabulary (CPV)

90900000, 90910000, 90911000, 90911100, 90911200

3)Quantity or scope
Estimated value excluding VAT: 135 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If applying on behalf of a consortium, all names must be submitted. Any contract will be entered into with nominated lead organisation and all members of the consortium who will in these circumstances each be required to execute said Contract together with all ancillary documentation evidencing their joint and severally liability in respect of the obligations and liabilities of the contract. It will be for the members of the consortium to sort out their respective duties and liabilities amongst each other and noted before contract commencement. All associated documentation will be made to the nominated lead organisation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this procurement the contractor will be required to support the Authority’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to sustainable, social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see ITT documentation in regard to specific requirements.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see ITT documentation in regard to specific requirements.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see ITT documentation in regard to specific requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CNS/192/15
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.9.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
30.9.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 30.9.2015 – 11:00

Place:

Public Contract Scotland Portal.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An officer from CPU and an officer from Chief Executive Office governance.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2019.
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref: 410522).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See Section VI.4.2)
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.8.2015

Enjoyed this post? Share it!