Tender for Clinical Information System

Tender for Clinical Information System

Installation of a fully integrated Electronic Maternity Patient Administration and clinical record system, training, support and mobile working solution.

UK-Huddersfield: Clinical information system

2013/S 021-032711

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Calderdale and Huddersfield NHS Foundation Trust
Procurement and Supplies, Acre House, Acre Street, Lindley
For the attention of: Chris Boylan
HD3 3HE Huddersfield
UNITED KINGDOM
Telephone: +44 1484355088
E-mail: chris.boylan@cht.nhs.uk
Fax: +44 1484355211

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Installation of a fully integrated Electronic Maternity Patient Administration and clinical record system, training, support and mobile working solution.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
NUTS code UKE43
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Installation of a fully integrated Electronic Maternity patient administration (clinical record) system, delivery, training and support
The Trust requires a solution to document the complete patient pathway from first visit to a health professional through to delivery to post natal care and discharge with the ability to provide extended use in the healthcare community
Help to achieve CQC standard on record keeping
Meet with department of Health minimum dataset requirements
Interface with other Trust systems such as PAS
Help the Trust achieve all CNST standards any other Maternity standards
Provide a solution that will support mobile working
Enable access to up to date real time data and accurate patient information within ward and community environment
Facility recording of new maternity pathway tariff information
Ability to provide reports both standard and ad-hoc.
II.1.6)Common procurement vocabulary (CPV)

48814400

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any accreditations or enrolment on professional or trade registers must be advised when issuing expression of interest.
The supplier must provide full details if he:
a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations.
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations.
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata.
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify.
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) appropriate statement from Bankers
or b) balance sheets/accounts for last 3 years.
c) a statement of overall turnover and the turnover in respect of the goods and services to which the contract relates.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) a list of the PAS installations in the past 2 years with the details of the recipients
b) How many NHS Trusts currently use your Maternity PAS system
c) a description of technical facilities, measure for ensuring quality and study and research facilities at the suppliers.
d) indication of the technical bodies involved, whether or not belonging directly to the undertaking, especially those responsible for quality control.
e) certificates drawn up by official quality control institutes or agencies.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.3.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
1) Price revision can only be permitted if details of the process (price review mechanism) are also included in the OJEU notice and the invitation to offer.
2) There may be a requirement to complete a pre-qualification questionnaire prior to issue of tenders.
3) The Trust does not bind itself to accept the lowest or any offer and reserves the right to accept an offer either in whole or in part, each item for this purpose being treated as separately.
4) The Trust cannot be held responsible for any costs incurred by Offerors in relation to the preparation of their offer and any subsequent post offer clarification.
5) As an alternative to providing the information required under Section II ‘Conditions for Participation’, you can confirm that you have registered on sid4health and that the full qualification information is lodged in that system. You must, however, verify that all the information requested in this Contract Notice is available on sid4health. Any requested information not available on that database must be provided separately with your expression of interest (ie by letter, fax or email) by the closing date specified in this Notice, in order for your application to be considered. To create your supplier profile on sid4health, please go to http://www.sid4health.nhs.uk/home.action there is help and guidance on that website.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.1.2013

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