Tender for Collection of Wave Characterisation Data

Tender for Collection of Wave Characterisation Data

This tender is for the collection of wave characterisation data at Pevensey Bay, Sussex.

United Kingdom-Southampton: Hydrographic surveying services

2019/S 086-206842

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Southampton
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: Sandra Howlett
Telephone: +44 2380595000
E-mail: Procurement@soton.ac.uk
NUTS code: UKJ32
Internet address(es):Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Coastal Defence Scheme Nearshore Data Monitoring Services for Pevensey Bay

Reference number: 2019UoS-0105

II.1.2)Main CPV code

71353100

II.1.3)Type of contract

Services

II.1.4)Short description:

This tender is for the collection of wave characterisation data at Pevensey Bay, Sussex.

The mixed, shingle barrier beach at Pevensey Bay, Sussex, represents a crucial asset in flood defence and coastal risk management along the East Sussex coastline. The 9 km frontage is highly dynamic, and suffers a net loss of sediment due to littoral drift, partly blocked by the Sovereign Harbour breakwaters. The spatial and temporal variations in beach volume, erosion and rollback remain poorly understood, and interventions to redistribute beach material are continuous. A better understanding of the dynamics of this barrier beach is needed to inform future management. The aim of the project is to measure shoreface processes, with an emphasis on wave propagation/transformation and sediment transport across the very shallow nearshore (out to approximately 5 m CD water depth).

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Provision of Radar Services (or Accepted Equivalent) for Wave Characterisation data for Pevensey Bay

Lot No: 1

II.2.2)Additional CPV code(s)

71351922
71351920
35722000
38290000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

PCDL, Environment Agency Depot, Pevensey Bay, East Sussex, BN24 6ND.

II.2.4)Description of the procurement:

The procurement process is being conducted as an open procedure, consisting of a one stage tender process. The University proposes to enter into a contract for 18 months which includes the potential for a 6-month extension period. The data gathering will take 12 months and we may allow additional time to cover implementation or exit management issues, or delays to data gathering. The estimated value of Lot 1 is 40 000 GBP (excluding VAT).

The mixed, shingle barrier beach at Pevensey Bay, Sussex, represents a crucial asset in flood defence and coastal risk management along the East Sussex coastline. The 9 km frontage is highly dynamic, and suffers a net loss of sediment due to littoral drift, partly blocked by the Sovereign Harbour breakwaters. The spatial and temporal variations in beach volume, erosion and rollback remain poorly understood, and interventions to redistribute beach material are continuous. A better understanding of the dynamics of this barrier beach is needed to inform future management. The aim of the project is to measure shoreface processes, with an emphasis on wave propagation/transformation and sediment transport across the very shallow nearshore (out to approximately 5 m CD water depth).

Lot 1: Provision of Radar Services (or approved equivalent) for wave characterisation data for Pevensey Bay.

Installation, maintenance and operation of a synoptic radar system or equivalent at the PCDL office, capable of delivering wave field data (including wave heights, periods, direction, and spectral properties) and surface current data for a duration of 12 months at a recording frequency of 15 minutes. The system must store and provide access to raw data such that further data service products may be derived if needed in the future. The system must be able to provide data to a distance of at least 2 km and preferably 4-6 km from the shoreline. The directional wave/current data must be gridded to a spatial resolution no more than 60 m Cartesian grid.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Compliance with requirement of compliance and selection requirements / Weighting: Pass/Fail
Quality criterion – Name: Range (as described in file 4 specification) / Weighting: Pass/Fail
Quality criterion – Name: Access to raw data (as described in file 4 specification) / Weighting: Pass/Fail
Quality criterion – Name: Meeting the technical requirement / Weighting: 15 %
Quality criterion – Name: Resolution / Weighting: 15 %
Quality criterion – Name: Data delivery / Weighting: 15 %
Quality criterion – Name: Implementation and risk management / Weighting: 15 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18
This contract is subject to renewal: yes
Description of renewals:

The initial contract period for this requirement will be for 12 months, with the option to extend for a further 6 months. This will be subject to implementation and/or exit issues.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Data on Wave Progression across Pevensey Bay with Vertical Velocity and Suspended Sediment Profiles

Lot No: 2

II.2.2)Additional CPV code(s)

71351922
38290000
71351920
71351900

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

PCDL, Environment Agency Depot, Pevensey Bay, East Sussex, BN24 6ND.

II.2.4)Description of the procurement:

This tender is for the collection of wave characterisation data at Pevensey Bay, Sussex. The procurement process is being conducted as an open procedure, consisting of a 1 stage tender process. The University proposes to enter into a contract for 18 months which includes the potential for a 6-month extension period. The estimated value of the contract is 140 000 GBP (excluding VAT).

The mixed, shingle barrier beach at Pevensey Bay, East Sussex, represents a crucial asset in flood defence and coastal risk management along the East Sussex coastline. The spatial and temporal variations in beach volume, erosion and rollback remain poorly understood, and interventions to redistribute beach material are continuous. A better understanding of the dynamics of this barrier beach is needed to inform future management. The aim of the project is to measure shoreface processes, with an emphasis on wave propagation/transformation and sediment transport across the very shallow nearshore (out to approximately 5 m CD water depth).

Lot 2: data on wave progression across Pevensey beach with vertical velocity and suspended sediment profiles.

Installation, maintenance and operation of 2 cross-shore transects, 1,8 km long and 200 m apart, to be set up across the sandy foreshore in shallow waters with a tidal range of 6,1 m. Each transect will comprise an instrumented array to define a “sediment flux curtain”. Each array should comprise up to 5 stations to be deployed concurrently for a minimum of 1 year. These will allow the measurement of wave progression across the beach and vertical velocity and suspended sediment profiles (including a near bed point). These are detailed as follows:

— the seaward-most station should be an acoustic wave and current profiling system (600 kHz or higher) capable of measuring directional (spectral) wave data (including raw surface wave elevation), and vertical (3D) velocity and co-located acoustic backscatter and for a minimum of 10 points in the vertical (or a minimum bin size of 25 cm). A near bed measurement of velocity and backscatter (acoustic/optical) is also required (no higher than 0,5 m above sea bed). Directional wave data will include, as a minimum, wave height (significant (Hs) and maximum (Hmax)); wave period (significant (Tz) and peak (Tp)), wave direction (mean and spreading), directional energy spectrum, and water level (absolute water depth and relative to chart datum). The measurement of currents (3D component, speed and direction) and acoustic backscatter must be at the same number of intervals as the waves. The data must be recorded at a sufficient frequency to allow spectral/directional data at a frequency no less than every 30 minutes,

— at the other locations, each station must provide vertical (3D) velocity (as outline above) and acoustic backscatter for a minimum of 10 bins in the vertical (or a minimum bin size of 25 cm) and a near bed measurement of velocity and acoustic/optical backscatter/turbidity recorded at the same number of intervals as the waves measurements (seaward-most station).

The sensors shall be placed as close to the seabed as is operationally practical, with near bed measurements expected to be no higher than 0,5 m off the seabed. All stations to be time synchronised so they measure equivalent parameters simultaneously, and be time stamped. Processed data to be delivered in ascii format. Time series shall be continuous (or in burst mode) and monotonic and on the same time base for all variables. Missing data should be uniformly flagged. The data must be retrieved and supplied to the project lead every 3 months, with compensation for any downtime. Loss of data, for any reason, shall not exceed 5 days in any month and cumulatively shall be no more than 45 days in a year.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Compliance with the requirement of the compliance and selection requirements workbook / Weighting: Pass/Fail
Quality criterion – Name: Methodology and meeting the technical requirement (as described in file 4 specification) / Weighting: 20 %
Quality criterion – Name: Data delivery (as described in file 4 specification) / Weighting: 20 %
Quality criterion – Name: Risk management / Weighting: 20 %
Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18
This contract is subject to renewal: yes
Description of renewals:

The initial contract period for this requirement will be for 12 months, with the option to extend for a further 6 months. This will be subject to implementation and/or exit issues.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

To support the financial assessment, the University will obtain a Business Risk Report for all [potential suppliers/tenderers] and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a tenderer’s business risk score is: “Moderate Risk”; “High Risk”; “Very High Risk”; or “Not Rated”, based on the rating provided by Creditsafe. Where a business risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the invitation to tender document set.

Minimum level(s) of standards possibly required:

Potential suppliers/tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:

— employers (compulsory) liability: 10 000 000 GBP per occurrence,

— public liability: 10 000 000 GBP per occurrence,

— product liability: 10 000 000 GBP per occurrence and in aggregate,

— professional indemnity insurance: 5 000 000 GBP per occurrence.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

— grounds for mandatory exclusion

— grounds for discretionary exclusion

— economic and financial standing,

— insurance,

— compliance with equality legislation,

— health and safety,

— legal requirements — specification Section 20,

— management information — specification Section 23,

— advertising, competitive activity and registration — specification Section 24, 25 and 26.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/06/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/06/2019
Local time: 14:00
Place:

University of Southampton. In-Tend.

Information about authorised persons and opening procedure:

Opening Ceremony via In-Tend.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Lot structure: in order to review a full range of available options and identify the most suitable solution(s) for the University, in terms of both meeting the University’s specification requirements and obtaining best value for money, this procurement has been divided into 2 lots:

Lot 1: provision of radar services (or approved equivalent) for wave characterisation data for Pevensey Bay;

Lot 2: data on wave progression across Pevensey Bay with vertical velocity and suspended sediment profiles.

Potential suppliers may submit a response in relation to any of the two lots or may submit a response to multiple (i.e. 2) lots in any combination.

Please note that potential suppliers are required to submit a separate selection stage response for each lot that they are applying for. For clarity, potential suppliers who wish to be considered for both lots will need to submit a separate selection stage response for each of those lots.

E-Tendering Portal: the University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of selection stage and/or invitation to tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on “Tenders”; locate the relevant project; and click “View Details”. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking “express interest”.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1) Login;

2) Click “Tenders”;

3) Locate the relevant project;

4) View details;

5) Click on the tab relating to the relevant project stage (e.g. “Invitation to Tender”);

6) Click on the “Attach Documents” button and upload your return;

7) Check all your response documents are uploaded and displayed in the “My Tender Return” panel. The system will only permit your organisation to make one return;

8) Click the red “Submit Return” button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of award details: in accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.

VI.4)Procedures for review

VI.4.1)Review body

University of Southampton
Southampton
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/05/2019