Tender for Community Heating Services

Tender for Community Heating Services

Hyde are now seeking tenders for the services involved with communal heating and has split this requirement into three lots.

United Kingdom-London: District heating

2015/S 182-329959

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hyde Housing Association
30 Park Street, null
SE1 9EQ London
UNITED KINGDOM
E-mail: procurementhelpdesk@hyde-housing.co.uk

Internet address(es):

General address of the contracting authority: www.hyde-housing.co.uk/

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: Hyde Housing Association
30 Park Street, null
SE1 9EQ London
UNITED KINGDOM
E-mail: procurementhelpdesk@hyde-housing.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hyde Housing Association
30 Park Street, null
SE1 9EQ London
UNITED KINGDOM
E-mail: procurementhelpdesk@hyde-housing.co.uk

Tenders or requests to participate must be sent to: Hyde Housing Association
30 Park Street, null
SE1 9EQ London
UNITED KINGDOM
E-mail: procurementhelpdesk@hyde-housing.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See section II.2.1
See section II.2.1
See section See section II.2.1
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Community Heating Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 800 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

District heating. District heating boiler. Billing system. Metering instruments. Flowmeters. Meters. Energy meters. Electronic meters. Electricity meters. Meter reading service. Hyde are now seeking tenders for the services involved with communal heating and has split this requirement into three lots, namely:
—Lot 1: Metering and Billing Services,
—Lot 2: Pre-Payment Metering and Billing Services,
—Lot 3: Planned and Responsive Maintenance.

II.1.6)Common procurement vocabulary (CPV)

09323000, 42515000, 48444100, 38410000, 38421110, 38550000, 38551000, 38552000, 38554000, 65500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Economic operators should note that this estimated value is based on Hyde’s current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. ‘Social Housing Provider’ for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.

Estimated value excluding VAT:
Range: between 1 800 000 and 20 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Credit Metering and Billing Services

1)Short description

To provide credit billing services to the relevant community heating schemes.
The service will focus on providing monthly heat billing, based on consumption, with elements of electricity and cold water metering in a small minority of instances. The credit billing will need to be undertaken in conjunction with the Data Service comprising the collection and validation of meter readings and consumption data.
The Service Provider will also be expected to provide a management service that allows the client access to view information on all residential accounts.
The Service Provider will be required to provide planned and responsive maintenance for the installed metering and billing equipment i.e.the meters, AMR, telecoms, data collection systems, software, etc.

2)Common procurement vocabulary (CPV)

38410000, 38421100, 38421110, 38550000, 38551000, 38552000, 38554000, 50411100, 50411200, 50411300, 65500000, 09323000

3)Quantity or scope

Hyde has 11 schemes with c.900 dwellings

Economic operators should note that this estimated value is based on Hyde’s current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. ‘Social Housing Provider’ for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.

Estimated value excluding VAT:
Range: between 600 000 and 7 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Access to this Lot can be gained at www.delta-esourcing.com using the access code: 5HJYSS86FT.

Lot No: 2 Lot title: Pre-payment Metering and Billing Services

1)Short description

The pre-payment service will consist of:
— providing various top-up options to residents,
— the ability to automatically disconnect the heat supply,
— the ability to change the energy service price,
— setting up a database with consumer account data,
— providing annual statements to residents.
The pre-payment service will need to be undertaken in conjunction with the Data Service comprising the collection and validation of meter readings and consumption data.
The Service Provider will also be expected to provide a management service that allows the client access to view information on all residential accounts.
The Service Provider will be required to provide planned and responsive maintenance for the installed metering and billing equipment i.e. the meters, AMR, telecoms, data collection systems, software, etc.

2)Common procurement vocabulary (CPV)

38410000, 38421100, 38421110, 38550000, 38551000, 50411100, 50411200, 65500000, 09323000

3)Quantity or scope

Hyde requirement will cover two schemes and >500 residences

Economic operators should note that this estimated value is based on Hyde’s current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. ‘Social Housing Provider’ for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.

Estimated value excluding VAT:
Range: between 300 000 and 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Access to this Lot can be gained at www.delta-esourcing.com using the access code: M7D536X44C.

Lot No: 3 Lot title: Planned & Responsive Maintenance

1)Short description

Bidders should note that they will be tendering for the Planned and Responsive Maintenance of the community heating ‘Plant and Equipment’, as well as the hot water cylinders (where installed) and central heating equipment located within the Units.
(Plant and Equipment means any plant and equipment installed as part of the heating system that is located on the Primary circuit, including but not limited to; boilers, pellet stores, heat stores, pumps, expansion vessels, pressurisation units, controls, BMS, sensors, manual and automatic valves, gauges, heat meters located in the plant rooms and risers, pipework, insulation, supports, water filtration units, air and dirt separators, dosing pots, HIUs and equipment within the HIUs, and any other equipment that is part of the system that provides heat to the Units and is located on the Primary circuit. It does not include any of the heat meters within the Units or any prepayment units or prepayment valves, nor does it include and hot water cylinders or central heating equipment located within the Units that are not part of the Primary system)
The heat meters and any prepayment units and prepayment valves are excluded from the Project.
The plant rooms have a combination of CHP engines, gas boilers, biomass boilers that produce the heat for distribution to the Units.
There are also pumps, pressurisation units, expansion vessels, Building Management Systems, filtration units, strainers and dosing pots to control heat distribution and maintain water quality.
Where the Primary pipework enters the risers in the apartment blocks there are commissioning sets, drain points, isolation valves and strainers.

2)Common procurement vocabulary (CPV)

09323000, 42515000, 45259000, 45259300, 50000000, 50410000, 50411000, 50411200, 50413000, 50430000, 50500000, 50510000, 50511000,50511100, 50511200, 50512000, 50530000, 50531100, 50720000

3)Quantity or scope

Hyde has 9 schemes with CHPs

Economic operators should note that this estimated value is based on Hyde’s current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. ‘Social Housing Provider’ for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.

Estimated value excluding VAT:
Range: between 900 000 and 10 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Access to this Lot can be gained at www.delta-esourcing.com using the access code: FMV4K2DRVJ.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/a.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/a.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per ITT document.
Minimum level(s) of standards possibly required: As per ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per ITT document.
Minimum level(s) of standards possibly required:
As per ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Subsequent contract will be subject to English Law.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=159967966

GO Reference: GO-2015914-PRO-7065880.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand, null
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.9.2015

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