Tender for Computer Assisted Facilities Management System

Tender for Computer Assisted Facilities Management System

The system should support the trust in the effective management of estate by enabling maintenance engineers to undertake work efficiently and safely.

United Kingdom-Maidenstone: Software package and information systems

2018/S 008-013712

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Maidstone and Tunbridge Wells NHS Trust
Maidstone Hospital, Hermitage Lane
ME16 9QQ
United Kingdom
Contact person: Ms Sarah Stevens
Telephone: +44 1622225332
E-mail: sarahstevens@nhs.net
NUTS code: UK
Internet address(es):Main address: http://www.mtw.nhs.uk/

Address of the buyer profile: http://www.mtw.nhs.uk/

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.lppsourcing.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.lppsourcing.org

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Computer-assisted facilities management system for estates and facilities

Reference number: DN316434

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital in the South East of England. The Trust was legally established on 14 February 2000 and provides a full range of general hospital services and some areas of specialist complex care to around 560000 people living in the South of West Kent and the North of East Sussex.

The Trusts core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs, and it operates from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. The latter is a Private Finance Initiative (PFI) hospital and provides wholly single bedded en-suite accommodation for in-patients.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Maidstone and Tunbridge Wells NHS Trust currently has a requirement for facilities management software to be supplied, implemented and supported. The key drivers for this project are to establish a framework for asset management, statutory and planned maintenance schedules to provide the trust with safeguards that effective maintenance is being carried to standard with a demonstrable audit trail. The system should support the trust in the effective management of estate by enabling maintenance engineers to undertake work efficiently and safely, through the introduction of mobile technology. In addition, provide an asset database for managing the whole estate.

The system also needs to have the ability to manage and audit soft services such as housekeeping, portering and catering.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 28/02/2023
This contract is subject to renewal: yes
Description of renewals:

12 x 12-month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/02/2018
Local time: 13:00

Maidstone Hospital.

Information about authorised persons and opening procedure:

Jeanette Batten, Linda Gulliver, Kev Pearson, Darren Bulley.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Maidstone and Tunbridge Wells NHS Trust
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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