Tender for Concierge Services in London

Tender for Concierge Services in London

Provision of concierge services within Peabody communal properties at multiple property and site locations in Central/Outer London.

United Kingdom-London: Security services

2015/S 179-325503

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peabody Group
45, Westminster Bridge Road
Contact point(s): Procurement Team
For the attention of: Mark Shickell
SE1 7JB London
UNITED KINGDOM
Telephone: +44 2070214000
E-mail: tender.contracts@peabody.org.uk
Fax: +44 2070214011

Internet address(es):

General address of the contracting authority: http://www.peabody.org.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Peabody Group
45 Westminster Bridge Road
Contact point(s): Concierge Services ITT
For the attention of: Mark Shickell
SE1 7JB London
UNITED KINGDOM
Telephone: +44 2070214000
E-mail: tender.contracts@peabody.org.uk
Fax: +44 2070214011
Internet address: http://www.peabody.org.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Concierge Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Peabody properties and communal properties in and around Central London/Outer London.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of concierge services within Peabody communal properties at multiple property and site locations in Central/Outer London. The concierge services to be provided will also include the provision of cleaning and security services as part of the Concierge Services package of services to be offered to Peabody’s tenants and home owners within existing property stock and new build developments.

II.1.6)Common procurement vocabulary (CPV)

79710000, 98341120, 98341110, 98341130

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of Concierge Services within Peabody communal properties at multiple property and site locations in Central/Outer London. The concierge services to be provided will also include the provision of cleaning and security services as part of the Concierge Services package of services to be offered to Peabody’s tenants and home owners within existing property stock and new build developments.
Estimated value excluding VAT:
Range: between 3 500 000 and 3 900 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 12.2.2016. Completion 12.2.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Peabody’s Standard Services Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Instruction to Tenderers Document Pack.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the conditions stated in the Instruction to Tenderers Document Pack.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Concierge Services 09/2015

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.10.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.11.2015 – 9:30

Place:

45 Westminster Bridge Road, London, SE1 7JB.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All discussions, meetings and communications will be done in English.
The contract will be subject to English Law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. All dates in this notice are provisional and potentially subject to revision. All interested parties are invited to request their copy of the ITT by sending an expression of interest email request to the email address: tender.contracts@peabody.org.uk All questions should be directed totender.contracts@peabody.org.uk and be titled Concierge Services ITT. The Contracting Authority will not accept any liability for tender costs under any circumstances and reserves the right to terminate the procurement process at any stage. This procurement is being undertaken by Peabody Services Limited on behalf of all members (from time to time) of the Peabody Group but who currently comprise Peabody Trust, Peabody Services Limited, Peabody Enterprises Ltd, Peabody Land Ltd, Peabody Pension Trust Ltd and Blue Hut Developments, CBHA and Gallions HA Limited as well as any successor body of any of the organisations listed, and any subsidiary, subsidiary undertaking, holding company and/or associate (from time to time) of the aforementioned entities and any entity of which the aforementioned entities is a subsidiary, subsidiary undertaking, holding company and/or associate (from time to time), as such terms are defined in Section 1162 of the Companies Act 2006, S271 of the Housing and Regeneration Act 2008 and/or Section 15 of the Friendly and Industrial and Provident Societies Act 1968. VI.4)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.9.2015

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