Tender for Conference and Venue Hire Booking System
It is the University’s intention to nominate a single preferred supplier for the new Summer Accommodation, Conference and Venue Hire system solution.
United Kingdom-London: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Westminster
Cavendish House, 101 New Cavendish Street
For the attention of: Mitch Dalgleish — Head of Procurement
W1W 6XH London
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
— Manage prospects
— Take and manage bookings
— Perform back-end administration e.g. reporting, rates management
— Provide a payment and billing feature
— Provide functionality for the Halls of Residence teams to manage a guest’s stay
— Provide information for Venues and various teams to run events in accordance with the booking
For this to be an integrated solution, interfaces will need to be in place between the booking solution, the student accommodation system, the venue booking system and the financial accounting and payment systems.
Furthermore, it is expected that the full solution should be in place and ready to be used by the end of February 2016.
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 29.7.2015 – 12:00
University of Westminster
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
If you are interesting in tendering, please email firstname.lastname@example.org to register your interest.
You will then receive an automatic response in which you will find a link to the tender documents.
Contact point(s): If you are interesting in tendering, please email email@example.com to register your interest.
VI.5)Date of dispatch of this notice: