Tender for Control of Legionella Bacteria in Hot and Cold Systems

Tender for Control of Legionella Bacteria in Hot and Cold Systems

South Gloucestershire Council is looking for a supplier for the provision of Legionella Water Testing.

United Kingdom-Yate: Monitoring and control services

2019/S 012-024257

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
United Kingdom
E-mail: Procurement@southglos.gov.uk
NUTS code: UKK12
Internet address(es):Main address: https://www.southglos.gov.uk

Address of the buyer profile: https://www.southglos.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Control of Legionella Bacteria in Hot and Cold Systems in Accordance with HSE Approved code of Practice L8 and HSG274

Reference number: DN374945

II.1.2)Main CPV code

71700000

II.1.3)Type of contract

Services

II.1.4)Short description:

South Gloucestershire Council is looking for a supplier for the provision of Legionella Water Testing.

Suppliers will need to meet the legislative requirements of the Health and Safety Executive Approved Code of Practice and Guidance on Regulations of the Control of Legionella Bacteria in Water Systems (ACoP) L8 and in particular Part 2 (HSG274): The Control of Hot and Cold Water Systems.

The contract duration is for 3 years with the potential to extend for a further 2 x 12 month periods (total contract length up to 5 years)

II.1.5)Estimated total value

Value excluding VAT: 1.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71800000

II.2.3)Place of performance

NUTS code: UKK12

II.2.4)Description of the procurement:

Suppliers will need to meet the legislative requirements of the Health and Safety Executive Approved Code of Practice and Guidance on Regulations of the Control of Legionella Bacteria in Water Systems (ACoP) L8 and in particular Part 2 (HSG274): The Control of Hot and Cold Water Systems:

To include (in accordance with the above document):

— undertaking of risk assessments and production of a written control scheme (for new installations or significantly modified existing systems),

— undertaking of risk management reviews and production of a written control scheme (for significantly modified existing systems),

— carry out record keeping,

— carry out “maintenance and monitoring” operation and inspection of hot and cold water systems,

— carry out the required temperature regime programme for hot and cold water systems,

— undertaking of cleaning and disinfection of services and systems.

The contract will be awarded to a single supplier for an initial 3 year period with a proposed start on 1.4.2019. There is the potential for 2 additional 12 month extensions to the contract taking the total contract length up to 5 years).

The Council use Supplying the South West as their e-tendering system. Suppliers will need to register on this system in order to view and apply for this opportunity. Suppliers can register using the following address: www.supplyingthesouthwest.org.uk

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Price is not the only award criterion and all criteria are stated only in the procurement documents / Weighting: 0
Price – Weighting: 0
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded to a single supplier for an initial 3 year period. 2 further 12 month extension options will be contained within the award but will only be executed at the discretion of the contract manager. Should all extension options be executed, this will set the ultimate expiry date of this contract as 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Options to extend the contract for 2 periods of 12 months. Total contract length of contract if fully extended shall be 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Council use supplying the South West as their e-tendering system.

Suppliers will need to register on this system in order to view and apply for this opportunity. Suppliers can register using the following address:

www.supplyingthesouthwest.org.uk

Assistance in relation to the e-tender system is available to providers via the “Supplier Help” Icon within the system.

VI.4)Procedures for review

VI.4.1)Review body

South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/01/2019

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