Tender for Coroners Removal Services in Kent

Tender for Coroners Removal Services in Kent

The council is seeking tenders for the provision of a service to transport bodies from the location of death to designated post mortem facilities.

United Kingdom-Maidstone: Funeral and related services

2018/S 195-441391

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Kent County Council
County Hall
Maidstone
ME14 1XQ
United Kingdom
Contact person: Ms Victoria Stone
E-mail: victoria.stone@kent.gov.uk
NUTS code: UKJ4
Internet address(es):Main address: www.kent.gov.uk

Address of the buyer profile: www.kent.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.kentbusinessportal.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.kentbusinessportal.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SC17111 — Coroners Removal Services (Kent)

Reference number: DN369097

II.1.2)Main CPV code

98370000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking tenders for the provision of a service to transport bodies from the location of death to designated post mortem facilities that have been licensed in accordance with the requirements of the Human Tissue Act. The Kent County Council have a legal obligation to ensure provision of service for itself and the Medway Unitary Council. There are two requirements from this service: Coroner Removals and Coroner Transfers.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — Coroners Removals

Lot No: 1

II.2.2)Additional CPV code(s)

98370000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

The Coroner may decide that a suitable practitioner is required, (normally a Pathologist), to examine the deceased and carry out a post mortem examination to help find the cause of death. In such cases the deceased needs to be transported from where it is lying to a designated mortuary pending further enquiries being made, or to hold a post mortem examination. This movement of the deceased constitutes a ‘Coroner’s Removal’.

In those cases where a post mortem is necessary the deceased needs to be transferred from the location of the death to one of five designated post mortem facilities.

For Coroners Removals it should be noted that suppliers are required to be at the site of the deceased within 1 hour of receiving a call from the Coroners Officer.

Kent County Council have a legal obligation to ensure provision of service for itself and the Medway Unitary Council. The Kent and Medway areas will be divided into 13 Contract Areas for the purpose of service delivery: Dover, Shepway, Ashford, East Swale, Thanet, Canterbury, Medway, Tunbridge Wells, Tonbridge and Malling, Sevenoaks, West Swale, Maidstone, Dartford and Gravesham.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/01/2019
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — Coroners Transfers

Lot No: 2

II.2.2)Additional CPV code(s)

98370000

II.2.3)Place of performance

NUTS code: UKJ4

II.2.4)Description of the procurement:

In some cases, it is necessary to transfer the deceased from a designated mortuary to another designated mortuary either within Kent and Medway area or outside the Kent geographic area to more specialised mortuaries for example to London (child deaths) or Brighton (infectious cases). These are more commonly known as a ‘Coroner Transfers’.

Kent County Council have a legal obligation to ensure provision of service for itself and the Medway Unitary Council. The Kent and Medway areas will be divided into 2 Contract Areas identified as East Kent and West Kent for the purpose of service delivery:

East Kent: Dover, Shepway, Ashford, East Swale, Thanet, Canterbury.

West Kent: Medway, Tunbridge Wells, Tonbridge and Malling, Sevenoaks, West Swale, Maidstone, Dartford and Gravesham.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/01/2019
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers will be required to evidence a high level of skill, ability and knowledge of the industry operating a reputable practice, quality service and level of customer care associated with the funeral services. Additionally suppliers must demonstrate an ethical code of practice in line with the professional associations linked to the industry.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Market Engagement Events

The Council will be holding two Market Engagement Events during the selection stage at the following venues:

Maidstone County Hall: Wednesday 17.10.2018 at 13:00 – 16:00 – Lecture Theatre, Sessions House, Maidstone ME14 1XQ

and

Folkestone Library: Tuesday 16.10.2018 at 13:00 – 16:00 – Meeting Room, Grace Hill, Folkestone CT20 1HD

Interested parties are encouraged to attend one of the these sessions to understand more about the service; register on the Kent Business Portal (www.kentbusinessportal.org.uk) and to have the opportunity to contribute to elements of the final specification.

Please register your interest to attend by emailing Victoria.stone@kent.gov.uk. Any questions with regards to these events may also be directed to this address.

VI.4)Procedures for review

VI.4.1)Review body

The Kent County Council
Maidstone
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/10/2018

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