Tender for Data Archiving Solution

Tender for Data Archiving Solution

The contracting authority wishes to establish a single Provider contract for the provision of a data archiving solution.

United Kingdom-Leicester: Computer back-up and catalogue conversion services

2018/S 041-089947

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

De Montfort University
The Gateway
Leicester
LE1 9BH
United Kingdom
Contact person: Paul Whitehall
Telephone: +44 1162078794
E-mail: paul.whitehall@dmu.ac.uk
NUTS code: UKF21

Internet address(es):Main address: http://www.dmu.ac.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://in-tendhost.co.uk/he/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://in-tendhost.co.uk/he/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Data Archiving Solution

Reference number: 1060/18

II.1.2)Main CPV code

72900000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority (De Montfort University (DMU)) is currently implementing various SAP Modules such as SAP Finance, HR and BI. As these modules rollout more and more legacy systems will be left “sitting” on the production environment. There are no established processes, infrastructure or tools in place for removing data from the production network, whether that is to:

— warehouse data that is still of use to the university,

— archive data that is very infrequently used and that only needs to be kept for legal or regulatory reasons,

— delete data, systems and applications that are no longer required for production purposes or for legal and regulatory reasons.

The Contracting Authority wishes to establish a single Provider contract for the provision of a Data Archiving Solution (Service).

II.1.5)Estimated total value

Value excluding VAT: 670 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF21
Main site or place of performance:

II.2.4)Description of the procurement:

The Contracting Authority (De Montfort University (DMU)) is currently implementing various SAP Modules such as SAP Finance, HR and BI. As these modules rollout more and more legacy systems will be left “sitting” on the production environment. There are no established processes, infrastructure or tools in place for removing data from the production network, whether that is to:

— warehouse data that is still of use to the university,

— archive data that is very infrequently used and that only needs to be kept for legal or regulatory reasons,

— delete data, systems and applications that are no longer required for production purposes or for legal and regulatory reasons.

The Contracting Authority wishes to establish a single Provider contract for the provision of a Data Archiving Solution (Service).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 670 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Contract may be extended / renewed for a further 2 periods of 12 months (3 + 1 + 1).

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable to this procurement exercise.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/04/2018
Local time: 12:30
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Award Criteria questions can be found in the ITT together with the weightings. Award scoring methodology will be the following:

0: Unacceptable (Non-Compliant) — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement / question.

1: Poor (Partially Compliant) — Response is only partially relevant and generally poor. The response only addresses some elements of the requirement / question and or contains insufficient / limited detail or explanation to demonstrate how the requirement / question will be fulfilled and gives rise to some major reservations.

2: Weak (Partially Compliant) — Response is only partially relevant and generally weak. The response addresses only some elements of the requirement / question and or contains insufficient / limited detail or explanation to demonstrate how the requirement / question will be fulfilled and gives rise to some minor reservations.

3: Acceptable (Fully Compliant) — Response is relevant and acceptable. The response addresses a broad satisfactory understanding of the requirement / question but lacks some detail as to how the requirement / question will be fulfilled in certain areas.

4: Good (Fully Compliant) — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding of what is required and provides details on how the requirement / question will be thoroughly fulfilled.

5: Excellent (Fully Compliant) — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous, demonstrates a thorough understanding of the requirement / question, provides details of how the requirement / question will be met in full and indicates some identifiable significant benefits in approach.

VI.4)Procedures for review

VI.4.1)Review body

De Montfort University
The Gateway
Leicester
LE1 9BH
United Kingdom
Telephone: +44 1162078794
E-mail: paul.whitehall@dmu.ac.ukInternet address:http://www.dmu.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/02/2018

 

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