Tender for Dementia Services in London

Waltham Forest Dementia Outreach and Support Service.

United Kingdom-London: Health services

2016/S 090-159584

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Waltham Forest Clinical Commissioning Group
Kirkdale House, 7 Kirkdale Road, Leytonstone
London
E11 1HP
UNITED KINGDOM
Contact person: Jean-Claude Simba
Telephone: +44 2036882498
E-mail: welcpod-procurement@nelcsu.nhs.uk
NUTS code: UKI21

Internet address(es):

Main address: http://nww.nelcsu.nhs.uk

Address of the buyer profile: http://www.walthamforestccg.nhs.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Waltham Forest Dementia Outreach and Support Service.

Reference number: NELCSU/WELC/NH/JCS/2016/00072

II.1.2)Main CPV code

85100000

II.1.3)Type of contract

Works

II.1.4)Short description:

To procure a quality service that meet the needs of people newly diagnosed with dementia and their families through signposting, practical advice and onward referral to services. The service will provide timely support immediately after a person receives their diagnosis and the successful provider will be aware of the legal, practical and emotional issues that the person or their family will be facing. The successful provider will have a good understanding of dementia and how this impacts on the life of an individual and their family. They will additionally be able to signpost people and their families to the support they will require immediately and in the future, providing advice and access to activities that will be of benefit to the person with dementia and their family.

The contract value is 170 000 GBP-200 000 GBP per annum (850 000 GBP-1 000 000 GBP over 5 (3+2) years).

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

85100000

II.2.3)Place of performance

NUTS code: UKI21

Main site or place of performance:

Outer London — East and North East.

II.2.4)Description of the procurement:

NHS Waltham Forest CCG is seeking to commission an organisation that will support the delivery of the Dementia Outreach and Advisor service. The service will be delivered and based in Waltham Forest and managed locally.

The aim of the procurement is to procure a quality service that meet the needs of people newly diagnosed with dementia and their families through signposting, practical advice and onward referral to services. The service will provide timely support immediately after a person receives their diagnosis and the successful provider will be aware of the legal practical and emotional issues that the person or their family will be facing. The successful provider will have a good understanding of dementia and how this impacts on the life of an individual and their family. They will additionally be able to signpost people and their families to the support they will require immediately and in the future, providing advice and access to activities that will be of benefit to the person with dementia and their family.

The Provider shall note that the Service is comprised of 3 components with individual aims (See service specification). The Provider shall ensure that each component meets industry standards in training and staff management, and compliance with relevant national and local guidance and legislation. The components are: Dementia Outreach Service, Dementia Support Manager and Dementia Advisors.

The envisaged duration of the contract is 3 years with the possibility to extend to 2 years.

The contract value is 170 000 GBP-200 000 GBP per annum (850 000 GBP-1 000 000 GBP over 5 (3+2) years).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2016

End: 30/09/2019

This contract is subject to renewal: yes

Description of renewals:

24 months extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Option to extend the contract for 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The services to which this requirement relates fall within schedule 3 of the 2015 Public Contracts Regulations (the Regulations). Whilst the Regulations will apply to this procurement, the procurement procedure will be undertaken in accordance with regulations 74 to 76 (inclusive) of part 2, Chapter 3, Section 7 of the Regulations, which comprise the Cabinet Office’s Light Touch Regime.

The Commissioner is not voluntarily following any other part of the Regulations. The procedure that the Commissioner is following is as set out in the Invitation to Tender. The Process will be similar to Open Procedure process under the Regulations but, for avoidance of doubt, the commissioner is not running the Process as though the Open Procedure under the Regulations applies and so reserves the right to depart from that procedure at any point. The procurement will be advertised via OJEU and Contract Finder.

Interested organisations must express their interest by registering on Pro-Contract: https://www.supplying2nhs.com

Expressions of interests will be completed on submission of the Tender. The deadline for submitting a completed Tender is at 16:00 on 7.6.2016. Responses received after the deadline will not be considered.

Submission of the tenders will be via the Pro-Contract e-tendering system: https://www.supplying2nhs.com

Supplier register, login, complete the tender response documentation electronically and submit them via Pro-contract e-tendering portal.

Tenders received after the deadline may not be considered. It is anticipated that bidders will be invited to attend an interview/presentation at end of June/beginning July, subject to confirmation.

Please note that any communication from NEL Commissioning Support Unit or CCG regarding this tender will be via Pro-contract discussion board. Bidders must use Pro-contract discussion board for their communications with NEL Commissioning Support Unit or CCG regarding procurement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/06/2016

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/06/2016

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

2021.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=201046947

GO Reference: GO-201656-PRO-8169431.

VI.4)Procedures for review

VI.4.1)Review body

NEL Commissioning Support Unit
Clifton House, 75-77 Worship Street
London
EC2A 2DU
UNITED KINGDOM
Telephone: +44 2038662498
E-mail: WELCPOD-procurement@nelcsu.nhs.uk

VI.4.2)Body responsible for mediation procedures

NEL Commissioning Support Unit
Clifton House, 75-77 Worship Street
London
EC2A 2DU
UNITED KINGDOM
Telephone: +44 2036882498
E-mail: WELCPOD-procurement@nelcsu.nhs.uk

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

NEL Commissioning Support Unit
First Floor Clifton House, 75-77 Worship Street
London
EC2A 2DU
UNITED KINGDOM
Telephone: +44 2036882498
E-mail: WELCPOD-procurement@nelcsu.nhs.ukInternet address:http://www.nelcsu.nhs.uk/

VI.5)Date of dispatch of this notice:

06/05/2016

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