Tender for Deployable Air Surveillance and Control System
The Ministry of Defence has an enduring requirement to deliver a Deployable Air Surveillance and Control System capability to the Royal Air Force.
United Kingdom-Bristol: Communications control system
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
Defence, Equipment and Support, MOD Abbey Wood, #1113, Spruce 1C
Contact point(s): Hannah Jones
BS34 8JH Bristol
Telephone: +44 3067988761
General address of the contracting authority/entity: www.contracts.mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities/entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Bristol, City of.
NUTS code UKK11
II.1.5)Short description of the contract or purchase(s):
Command and control system: the Ministry of Defence has an enduring requirement to deliver a Deployable Air Surveillance and Control System (DASACS) capability to the Royal Air Force.
In order to maintain the existing DASACS capability, a technical solution is required which will include the procurement of a new Deployable Voice Control System (DVCS) to operate alongside the Air Defence Systems Integrator to integrate, manage and record all modes of voice communication employed during DASACS operations. This requirement is for the procurement of a new DVCS and in-service support.
It is expected that the DVCS will be capable of operating as a stand-alone voice communication system. It will also integrate, manage and record all voice communication channels used for DASACS. This will enable DVCS users to interact with a single system for all voice communications and provide coherent and auditable mission records for Joint Battlespace Management, which encompasses tactical air command and control and shared situational awareness.
The DVCS will be required to interface with external voice communication sub-systems such as radios, telephony, remote radios, satellite communications and voice over internet protocols. The stand-alone system is expected to be readily deployable and resistant to worldwide operational environments.
It is expected that, given the anticipated time frames for Initial Operating Capability in 2020, the DVCS will be mature and within the supplier’s range of existing products.
The Authority shall set out the procurement process to be followed in the invitation to tender.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about subcontracting
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 4 500 000 and 10 000 000 GBP
II.2.2)Information about options
Description of these options: There will be 2 x 1-year extension options and there will be an option to cover radio support. The full scope of these options will be defined in the invitation to tender.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Suppliers shall provide the financial information requested in the dynamic pre-qualification questionnaire to enable the Authority to carry out a financial assessment on the supplier’s financial status.
Minimum level(s) of standards possibly required: An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)
III.2.3)Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
Suppliers expressing an interest in this requirement shall complete the dynamic pre-qualification questionnaire.
Minimum level(s) of standards possibly required
Full details of the minimum standards that apply are contained within the dynamic pre-qualification questionnaire. Suppliers are required to meet the pass/fail threshold for each question as described within this Contract Notice and within the dynamic pre-qualification questionnaire. Suppliers that do not meet this requirement will be excluded from the tendering stage.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) to provide the Authority with information to evaluate each supplier’s capacity and capability against the selection criteria.
The Authority will use the DPQQ response to create a shortlist of tenderers who:
1) Are eligible to participate; and
2) Fulfil any minimum economic, financial, professional and technical standards; and
3) Best meet in terms of capacity and capability the selection criteria set out in the DPQQ.
The Authority is seeking compliant responses to this DPQQ. Suppliers are required to meet the pass/fail threshold for each DPQQ question to be taken forward to the tendering stage. The supplier is required to receive a pass for each pass/fail question and a score of 3 or above for each 0-5 scored question to be shortlisted to the tendering stage. Suppliers that do not meet this requirement will be excluded from the tendering stage. Further details of the scoring criteria can be found within the DPQQ.
Suppliers are required to register their interest and submit their response to the DPQQ by 16:00 on 2.8.2019.
IV.2.2)Information about electronic auction
Additional information about electronic auction: Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. If the Authority decides to use a reverse auction, specific relevant information on Reverse Auction usage will be given in the invitation to tender.
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system
The cyber risk level for this requirement has been assessed as very low.
It has been determined that IR35 off-payroll rules are out of scope of this requirement.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
GO Reference: GO-201971-DCB-15047784
VI.4.1)Body responsible for appeal procedures
Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
Telephone: +44 3067988761
VI.5)Date of dispatch of this notice: