Tender for Deployable Air Surveillance and Control System

Tender for Deployable Air Surveillance and Control System

The Ministry of Defence has an enduring requirement to deliver a Deployable Air Surveillance and Control System capability to the Royal Air Force.

United Kingdom-Bristol: Communications control system

2019/S 127-311639

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
Defence, Equipment and Support, MOD Abbey Wood, #1113, Spruce 1C
Contact point(s): Hannah Jones
BS34 8JH Bristol
United Kingdom
Telephone: +44 3067988761
E-mail: hannah.jones124@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: www.contracts.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Deployable Voice Control System

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Bristol, City of.

NUTS code UKK11

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Communications control system:
Command and control system: the Ministry of Defence has an enduring requirement to deliver a Deployable Air Surveillance and Control System (DASACS) capability to the Royal Air Force.
In order to maintain the existing DASACS capability, a technical solution is required which will include the procurement of a new Deployable Voice Control System (DVCS) to operate alongside the Air Defence Systems Integrator to integrate, manage and record all modes of voice communication employed during DASACS operations. This requirement is for the procurement of a new DVCS and in-service support.
It is expected that the DVCS will be capable of operating as a stand-alone voice communication system. It will also integrate, manage and record all voice communication channels used for DASACS. This will enable DVCS users to interact with a single system for all voice communications and provide coherent and auditable mission records for Joint Battlespace Management, which encompasses tactical air command and control and shared situational awareness.
The DVCS will be required to interface with external voice communication sub-systems such as radios, telephony, remote radios, satellite communications and voice over internet protocols. The stand-alone system is expected to be readily deployable and resistant to worldwide operational environments.
It is expected that, given the anticipated time frames for Initial Operating Capability in 2020, the DVCS will be mature and within the supplier’s range of existing products.
The Authority shall set out the procurement process to be followed in the invitation to tender.

II.1.6)Common procurement vocabulary (CPV)

3257300042961000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The advertised contract for the supply and support of the DVCS capability will be for a period of 5 years + 2 x 1-year extension options to cover a maximum period of 7 years. DVCS is an equipment delivery project which will include the procurement of 2 new Deployable Voice Control Systems, training support and integrated logistic support. There will also be a contractual option for radio support. The full scope of the contract will be explained within the invitation to tender.
Estimated value excluding VAT:
Range: between 4 500 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There will be 2 x 1-year extension options and there will be an option to cover radio support. The full scope of these options will be defined in the invitation to tender.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require an indemnity, guarantee or bank bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Financing and payment conditions shall be included in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective markings applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Suppliers shall provide the financial information requested in the dynamic pre-qualification questionnaire to enable the Authority to carry out a financial assessment on the supplier’s financial status.
Minimum level(s) of standards possibly required: An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
Suppliers expressing an interest in this requirement shall complete the dynamic pre-qualification questionnaire.
Minimum level(s) of standards possibly required
Full details of the minimum standards that apply are contained within the dynamic pre-qualification questionnaire. Suppliers are required to meet the pass/fail threshold for each question as described within this Contract Notice and within the dynamic pre-qualification questionnaire. Suppliers that do not meet this requirement will be excluded from the tendering stage.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) to provide the Authority with information to evaluate each supplier’s capacity and capability against the selection criteria.
The Authority will use the DPQQ response to create a shortlist of tenderers who:
1) Are eligible to participate; and
2) Fulfil any minimum economic, financial, professional and technical standards; and
3) Best meet in terms of capacity and capability the selection criteria set out in the DPQQ.
The Authority is seeking compliant responses to this DPQQ. Suppliers are required to meet the pass/fail threshold for each DPQQ question to be taken forward to the tendering stage. The supplier is required to receive a pass for each pass/fail question and a score of 3 or above for each 0-5 scored question to be shortlisted to the tendering stage. Suppliers that do not meet this requirement will be excluded from the tendering stage. Further details of the scoring criteria can be found within the DPQQ.
Suppliers are required to register their interest and submit their response to the DPQQ by 16:00 on 2.8.2019.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. If the Authority decides to use a reverse auction, specific relevant information on Reverse Auction usage will be given in the invitation to tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SACC/00052

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2019 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Electronic trading:

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

The cyber risk level for this requirement has been assessed as very low.
It has been determined that IR35 off-payroll rules are out of scope of this requirement.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-201971-DCB-15047784

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
Bristol
United Kingdom
E-mail: hannah.jones124@mod.gov.uk
Telephone: +44 3067988761

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.7.2019

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