Tender for Digital Learning Platform

Tender for Digital Learning Platform

Swansea University is seeking to acquire a cloud based platform for its Digital Learning Environment or VLE.

United Kingdom-Swansea: Software package and information systems

2019/S 087-209049

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swansea University
Procurement — Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Telephone: +44 1792295836
E-mail: procurement@swansea.ac.uk
NUTS code: UKL18
Internet address(es):Main address: www.swansea.ac.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Digital Learning Platform

Reference number: SU154(19)

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Swansea University is seeking to acquire a cloud based platform for its Digital Learning Environment or VLE, in order to support its students and all aspects of its academic mission. The University intends to let this agreement for a period of 3 + 3 + 3 + 1 years, up to a total of 10 years, and at a total estimated cost of approximately 3 500 000 GBP.

The current licence expires in July 2020, and Swansea University wishes to award a contract with a start date of September 2019.

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48190000

II.2.3)Place of performance

NUTS code: UKL18

II.2.4)Description of the procurement:

The digital learning environment (also commonly known as VLE) is a mission critical service at the heart of the University’s Learning, Teaching and Assessment operation. The VLE is primarily used to support staff and students with all aspects of our academic mission as well as to support students outside of their academic modules; Colleges and Departments use sites to provide relevant information to targeted cohorts along with areas that provide generic information to all students.

Swansea University is seeking to acquire a cloud based platform for up to 10 years, with renewal clauses at 3, 6 and 9 years, the contract will also include the implementation of the new platform and ongoing supporting services. The contract is estimated to be in the region of 3 500 000 GBP over the course of the 10 year period.

The current platform has been a key system at the University since 2001 and its service and value has grown year on year since. With this in mind a change in platform will be a significant undertaking and investment, impacting on close to 31 000 end users, and thus warranting the length of contract as above. The current licence expires in July 2020 and Swansea wishes to award a contract with a start date of September 2019.

Swansea University requires a supplier and platform that are capable of meeting the following high-level objectives:

— supports all types of learners and pedagogical methods found and employed at Swansea,

— fit for purpose; modern, attractive, easy and intuitive to use interface as judged by our students and academic staff,

— provides a good and consistent experience as judged by our students and academic staff, across all types of devices, including mobile, both currently and in the future,

— integrates easily through secure APIs, web services and/or other fully defined integration methods with existing Swansea University IT systems (including, but not limited to, our student information system, programme and module systems, authentication systems and other technology enhanced learning systems),

— is fully developed, tested and is in full production in at least one other reference institution,

— the supplier has demonstrable and referable track record of delivering against a defined methodology within our required timescales,

— fully supports a Welsh language interface,

— complies fully with GDPR and University Cybersecurity Standards,

— is affordable as determined by the University at its absolute discretion.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: End user evaluation requirements specification / Weighting: 5
Quality criterion – Name: End user evaluation student testing / Weighting: 7
Quality criterion – Name: End user evaluation staff testing / Weighting: 5
Quality criterion – Name: End user evaluation heuristics / Weighting: 3
Quality criterion – Name: Learning and teaching requirements / Weighting: 20
Quality criterion – Name: Support / Weighting: 15
Quality criterion – Name: Capability, experience and implementation requirements specification / Weighting: 10
Quality criterion – Name: Capability, experience and implementation demonstration / Weighting: 5
Quality criterion – Name: Technical / Weighting: 15
Cost criterion – Name: Price / Weighting: 15

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Contract Term of 3 + 3 + 3 + 1 up to a total of 10 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The funding for this contract may be provided from a number of different sources incl the Welsh Gov, UK Gov, EIB Loan or ERDF through the Welsh Gov

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/05/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Tender documents available via EtenderWales ref ITT_74398

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=91802

(WA Ref:91802)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Swansea University
Procurement — Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
United Kingdom
Telephone: +44 1792295836
E-mail: Procurement@Swansea.ac.ukInternet address: www.swansea.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/05/2019

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