Tender for Digital Learning Platform
Swansea University is seeking to acquire a cloud based platform for its Digital Learning Environment or VLE.
United Kingdom-Swansea: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
Procurement — Finance, Swansea University, Singleton Park
Telephone: +44 1792295836
NUTS code: UKL18
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.4)Type of the contracting authority
Section II: Object
Digital Learning Platform
II.1.2)Main CPV code
II.1.3)Type of contract
Swansea University is seeking to acquire a cloud based platform for its Digital Learning Environment or VLE, in order to support its students and all aspects of its academic mission. The University intends to let this agreement for a period of 3 + 3 + 3 + 1 years, up to a total of 10 years, and at a total estimated cost of approximately 3 500 000 GBP.
The current licence expires in July 2020, and Swansea University wishes to award a contract with a start date of September 2019.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The digital learning environment (also commonly known as VLE) is a mission critical service at the heart of the University’s Learning, Teaching and Assessment operation. The VLE is primarily used to support staff and students with all aspects of our academic mission as well as to support students outside of their academic modules; Colleges and Departments use sites to provide relevant information to targeted cohorts along with areas that provide generic information to all students.
Swansea University is seeking to acquire a cloud based platform for up to 10 years, with renewal clauses at 3, 6 and 9 years, the contract will also include the implementation of the new platform and ongoing supporting services. The contract is estimated to be in the region of 3 500 000 GBP over the course of the 10 year period.
The current platform has been a key system at the University since 2001 and its service and value has grown year on year since. With this in mind a change in platform will be a significant undertaking and investment, impacting on close to 31 000 end users, and thus warranting the length of contract as above. The current licence expires in July 2020 and Swansea wishes to award a contract with a start date of September 2019.
Swansea University requires a supplier and platform that are capable of meeting the following high-level objectives:
— supports all types of learners and pedagogical methods found and employed at Swansea,
— fit for purpose; modern, attractive, easy and intuitive to use interface as judged by our students and academic staff,
— provides a good and consistent experience as judged by our students and academic staff, across all types of devices, including mobile, both currently and in the future,
— integrates easily through secure APIs, web services and/or other fully defined integration methods with existing Swansea University IT systems (including, but not limited to, our student information system, programme and module systems, authentication systems and other technology enhanced learning systems),
— is fully developed, tested and is in full production in at least one other reference institution,
— the supplier has demonstrable and referable track record of delivering against a defined methodology within our required timescales,
— fully supports a Welsh language interface,
— complies fully with GDPR and University Cybersecurity Standards,
— is affordable as determined by the University at its absolute discretion.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Contract Term of 3 + 3 + 3 + 1 up to a total of 10 years.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The funding for this contract may be provided from a number of different sources incl the Welsh Gov, UK Gov, EIB Loan or ERDF through the Welsh Gov
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Tender documents available via EtenderWales ref ITT_74398
Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=91802
The buyer considers that this contract is suitable for consortia.
VI.5)Date of dispatch of this notice: