Tender for Disaster Recovery and Back Up Solution

Tender for Disaster Recovery and Back Up Solution

Oxfordshire County Council is looking to move its infrastructure from on premise to a hybrid cloud solution. 

United Kingdom-Oxford: Disaster recovery services

2017/S 132-270167

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxfordshire County Council
County Hall, New Road
United Kingdom
Contact person: Martin Strawson
Telephone: +44 7788567382
E-mail: martin.strawson@oxfordshire.gov.uk
NUTS code: UKJ14Internet address(es):Main address: http://www.oxfordshire.gov.ukAddress of the buyer profile: http://https://sebp.due-north.com/
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://sebp.due-north.com/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Disaster Recovery and Back Up Solution.

Reference number: CPU 1854

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:


Oxfordshire County Council (OCC) is looking to move its infrastructure from on premise to a hybrid cloud solution. This migration is to be progressed via a phased approach. The initial priority is to move the Disaster Recovery data-centre from on premise to a cloud based solution and a project is currently under-way to enable the achievement of this objective. OCC is therefore looking to engage the services of a high quality supplier, who will deliver a fit for purpose and value for money replacement for the legacy DR and Backup solution.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: 00

II.2.4)Description of the procurement:

The current Backup Solution is based on 6-year-old tape backup technology that is no longer under support, limited in functionality and is characterised hugely by a manual and lengthy backup process. As this solution gets older the risk of failure and threat to the backup, recovery and business continuity process increases.

The DR solution is based on SAN based replication and dedicated hardware to bring up services in a secondary Data Centre. This includes both server and networking provision.

The Council is looking to purchase:

— A backup solution that can backup off-site and recover on-site and to its DR location when needed.

— New DR and Backup as a Service from a supplier with a track record and specialism in this domain.

Under this arrangement the Council will look to define its own backup schedules and invoke DR as may be required with the provider supporting the process.

An additional requirement would be for these 2 solutions to be delivered by a single supplier, for contract management and simplicity. However, the Council is open to a provider using subcontracting arrangements to meet the requirement.

For DR as a service, the Council is looking for the ability to have an off-site location where it has its data replicated and ready for partial or full DR recovery. There is a strong preference to have the servers retain their IP address in DR as the Council has some legacy applications.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend for up to a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/09/2017
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Opening date and time for the tender in IV 2.7) is indicative only.

VI.4)Procedures for review

VI.4.1)Review body

Oxfordshire County Council Legal Department
County Hall, New Road
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Oxfordshire County Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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