Tender for Domiciliary Care Contracts

Tender for Domiciliary Care Contracts

Tender for contracts for the Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area.

United Kingdom-Derry: Other community, social and personal services

2015/S 143-264351

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Western Health and Social Care Trust
Altnagelvin Area Hospital Site, Glenshane Road
Contact point(s): www.e-sourcingni.bravosolution.co.uk
For the attention of: Hillen Maedbh
BT47 6SB Derry
UNITED KINGDOM
E-mail: maedbh.hillen@hscni.net

Internet address(es):

General address of the contracting authority: www.e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for contracts for the Provision of Domiciliary Care Services in the Western Health and Social Care Trust Area.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Western Health and Social Care Trust.

NUTS code UKN05

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is a notice for Social and Other Specific Services in accordance with Directive 2014/24/EU Article 74. This is a Health, Social and Related Service.

II.1.6)Common procurement vocabulary (CPV)

98000000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Three Year contract with provision for 2 12-month extensions. There are 27 contracts. There are 9 lots with 3 contracts awarded per lot. Only 1 contract per lot can be awarded per Tenderer.
Estimated value excluding VAT:
Range: between 79 000 000 and 97 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cityside / Shantallow

1)Short description

Cityside / Shantallow.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 11 500 000 and 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Waterside

1)Short description

Waterside.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 11 500 000 and 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Limavady

1)Short description

Limavady.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 8 000 000 and 9 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Lisnaskea

1)Short description

Lisnaskea.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 6 000 000 and 7 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Irvinestown

1)Short description

Irvinestown.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 9 500 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Enniskillen

1)Short description

Enniskillen.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Omagh

1)Short description

Omagh.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 10 000 000 and 12 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Castlederg

1)Short description

Castlederg.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Strabane

1)Short description

Strabane.

2)Common procurement vocabulary (CPV)

98000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 6 500 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority may require from tenderers guarantees or other security acceptable to the Contracting Authority. Details will be included in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the Contract. Alternatively the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds (as applicable) to be entered into by other economic operators.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements are consistent with those permitted under Directive 2014/24/EU and are detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements are consistent with those permitted under Directive 2014/24/EU, are detailed in the tender documents and include for financial assessment a number of different tests (Profitability, Gearing & Liquidity) to assess the financial standing of the Tenderers. The results of these tests will be weighted and added together and Tenderers must achieve at least 50 % of the total marks available to pass. Minimum levels of Insurance are; Employer’s liability insurance in respect of the Provider’s business for the minimum amount of 10 000 000 GBP any one occurrence; Public liability insurance to include Abuse Cover / Treatment Risks for the minimum amount of 10 000 000 GBP for any one occurrence; Products liability insurance for the minimum amount of 10 000 000 GBP any one occurrence, and any one period in the aggregate; Professional indemnity insurance to cover the Service required under the Contract for the minimum amount of 5 000 000 GBP any one occurrence; and Medical malpractice insurance to cover the Service required under the Contract for the minimum amount of 5 000 000 GBP any one occurrence (where required as referred to in the tender documents).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements are consistent with those permitted under Directive 2014/24/EU, are detailed in the tender documents and include 2 years’ experience as a Provider Organisation or its Registered person or its Registered Manager in one or more contracts in which they have provided domiciliary care services in the last 3 years with references for validation, and that they have or will have RQIA registration as a Domiciliary Care Agency in place prior to the Service Commencement Date, and that they have or will have where required by RQIA, RQIA registration as a domiciliary care agency.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

12279

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 9-011115 of 14.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender — ClickMy Response under PQQ/ ITT Details,you can choose to ‘Create Response’ or to ‘Decline to Respond (please give a reason if declining) — You can now use the ’Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online offline actions for you to perform (there is detailed online help available) You must then submit your reply using the Submit Response button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The cost of responding to this ITT and participation in the procurement process generally will be borne solely by each economic operator participating. Any expenditure, work or effort undertaken prior to a contract award is at the sole risk of the economic operator participating in this procurement process. Economic Operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage. Any date given in Section IV above is a best estimate at the time of despatch. The Contracting Authority reserves the right to extend any such date within the scope of the applicable procurement regulations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Western Health and Social Care Trust will incorporate a standstill period at the point that information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2015

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