Tender for Electronic Case Management Solution

Tender for Electronic Case Management Solution

To procure a new electronic case management solution for Swindon Borough Council’s regulatory services.

United Kingdom-Swindon: Software package and information systems

2018/S 010-018523

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact person: Mr Stephen Box
Telephone: +44 7341077523
E-mail: SBox@swindon.gov.uk
NUTS code: UKK1Internet address(es):Main address: http://www.swindon.gov.uk/

Address of the buyer profile: http://www.swindon.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Regulatory and statutory services case management system project

Reference number: DN316415

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

To procure a new electronic case management solution for Swindon Borough Council’s (SBC’s) Regulatory services, environmental (public) health and housing (private sector), land charges, building control, trading standards and licencing, anti-social behaviour, planning and building control applications and land and property searches.

The initial contract term will be for 36 months with an option to extend for a further 48 months (four periods of 12 months) subject to budget availability and contract performance as stated in the ITT documents.

Estimated contract spend is between £ 160 000 and £ 450 000 across the initial 3-year contract term and between £ 450 000 and £ 840 000 across the potential total 7-year contract term.

The current contract expires end of March 2018.

II.1.5)Estimated total value

Value excluding VAT: 840 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

To procure a new Electronic Case Management Solution for Swindon Borough Council’s (SBC’s) Regulatory services, environmental (public) health and housing (private sector), land charges, building control, trading standards & licencing, anti-social behaviour, planning and building control applications and land and property searches.

The initial contract term will be for 36 months with an option to extend for a further 48 months (four periods of 12 months) subject to budget availability and contract performance as stated in the ITT documents.

Estimated contract spend is between £ 160 000 and £ 450 000 across the initial 3-year contract term and between £ 450 000 and £ 840 000 across the potential total 7-year contract term.

The current contract expires end of March 2018.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 840 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for a further 48 months (four periods of 12 months) for a potential total contract term of seven years. Extension subject to satisfactory contract performance, meeting KPIs and budget availability.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/02/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 26/02/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Swindon Borough Council
Swindon
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/01/2018

 

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