Tender for Electronic Data Management Solution

Tender for Electronic Data Management Solution

Kingston Hospital NHS Foundation Trust is seeking to procure a provider of hosted, fully managed Electronic Document Management solutions to digitise the existing paper medical records.

United Kingdom-Kingston upon Thames: Electronic data management (EDM)

2017/S 234-486387

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Kingston Hospital NHS Foundation Trust
Old Nurses Home, Galsworthy Road
Kingston upon Thames
KT2 7QB
United Kingdom
Contact person: Mr Jon Beeson
E-mail: jon.beeson2@nhs.net
NUTS code: UKI
Internet address(es):Main address: http://www.kingstonhospital.nhs.uk/

Address of the buyer profile: http://www.kingstonhospital.nhs.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.lppsourcing.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.lppsourcing.org/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Electronic Data Management (EDM) Solution and Outsourced Scanning Service.

Reference number: KP1152

II.1.2)Main CPV code

48613000

II.1.3)Type of contract

Services

II.1.4)Short description:

Kingston Hospital NHS Foundation Trust is seeking to procure a provider of hosted, fully managed Electronic Document Management solutions to digitise the existing paper medical records (Lot 1). Additionally, the Trust is seeking a supplier to outsource the scanning of the paper medical records for presentation in the EDM (Lot 2).

II.1.5)Estimated total value

Value excluding VAT: 7 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Electronic Document Management (EDM) services.

Lot No: 1

II.2.2)Additional CPV code(s)

48311100
48613000
72000000
72263000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Kingston Hospital NHS Foundation Trust is seeking to procure a supplier of Electronic Document Management (EDM) solutions to provide:

– Hosting services to specified SLAs.

– A fully hosted EDM solution on a ‘software as a service’ basis.

The selected supplier will be expected to work closely with the chosen outsourced scanning provider to deliver a high-quality service to the Trust.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is an option to extend the contract for up to 3 years (36 months) beyond the initial term of 7 years (84 months). It will be at the sole discretion of KHFT to exercise this right to contract extension.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Outsourced Scanning Services.

Lot No: 2

II.2.2)Additional CPV code(s)

79999100

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Kingston Hospital NHS Foundation Trust is seeking to procure a supplier to provide a fully outsourced managed scanning service to scan the existing paper medical records.

The selected supplier will be expected to work closely with the chosen EDM solution provider to deliver a high-quality service to the Trust.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is an option to extend the contract for up to 1 year (12 months) beyond the initial term of 4 years (48 months). It will be at the sole discretion of KHFT to exercise this right to contract extension.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2018

IV.2.7)Conditions for opening of tenders

Date: 07/02/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Kingston Hospital NHS Foundation Trust
Kingston Hospital, Galsworthy Road
Kingston Upon Thames
KT2 7QB
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/12/2017

 

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