Tender for Employee Benefits Broker

Tender for Employee Benefits Broker

Clarion requires an insured benefits broker to negotiate with our existing and potential providers of both the flexible and contractual benefits.

United Kingdom-London: Financial and insurance services

2019/S 084-200608

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Clarion Housing Group
28038R
6 More London Place
London
SE1 2DA
United Kingdom
Contact person: David Rosbotham
Telephone: +44 7976009606
E-mail: procurement@clarionhg.com
NUTS code: UKJ

Internet address(es):Main address: https://www.clarionhg.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Housing Association

I.5)Main activity

Other activity: Social Housing

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Employee Benefits Broker

Reference number: 2898-2019-DR

II.1.2)Main CPV code

66000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Clarion requires an insured benefits broker to negotiate with our existing and potential providers of both the flexible and contractual benefits to ensure that best value is being delivered by these products, and that Clarion is taking advantage of any improvements to its processes (and subsequently cost savings).

II.1.5)Estimated total value

Value excluding VAT: 633 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66130000
79414000

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East (ENGLAND).

II.2.4)Description of the procurement:

A full specification is available with the ITT.

Clarion requires an insured benefits broker to negotiate with our existing and potential providers of both the flexible and contractual benefits to ensure that best value is being delivered by these products, and that Clarion is taking advantage of any improvements to its processes (and subsequently cost savings).

Clarion Housing requires a benefits broker to:

— provide the ongoing review of the flexible benefits offered to ensure that they are cost effective, desirable for staff and have a scalable solution which will allow for non contractual benefits to be introduced or removed,

— review and re-broker (where appropriate) Clarion’s contractual benefits on time ensuring cover is maintained and that best value is being delivered for the organisation,

— where multiple policies exist under different providers, review and consolidate these policies where possible to stream line the administration of our core benefits,

— work in partnership to support and guide Clarion with regards to insured and risk benefits,

— deliver efficient administration support services, minimising the input required by Clarion to deliver the benefit schemes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 633 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Contract is for 2 year + 2 x 12 month optional extensions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenders to be submitted via Delta e-sourcing using access code 58C22N2D74

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See standard questionnaire.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

KPIs will apply.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/05/2019
Local time: 11:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/05/2019
Local time: 12:00
Place:

Delta e-sourcing

Information about authorised persons and opening procedure:

Using appropriate tenderbox on Delta e-sourcing site. Tenders to be submitted via Delta e-sourcing using access code 58C22N2D74

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. GO Reference: GO-2019426-PRO-14838675

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United KingdomInternet address: https://www.justice.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/04/2019

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